Office & Facilities Coordinator

Location: Garching
Work Arrangement: 5 days/week onsite
Department: BEF / Office & Facilities

Role Purpose

The Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role acts as a key point of contact for employees, visitors, and vendors, ensuring a well-organized, safe, and compliant work environment.

Key Responsibilities

1. Office & Facility Management

·       Oversee daily office administration, including reception duties, mail handling, and office supplies management.

·       Manage visitor reception and registration processes.

·       Distribute and track parking lot cards, office access keys, and related documentation.

·       Coordinate meeting room catering and onsite service arrangements.

·       Monitor general office conditions and coordinate regular maintenance and repair work with external vendors.

·       Maintain facility-related processes, records, and documentation.

·       Support during internal and external audits in the Facilities area, ensuring accurate documentation and compliance with company guidelines.

2. Employee Lifecycle Support

• Provide administrative support during the onboarding process, including preparation of access, materials, and documentation.
• Support the leaver process by coordinating return of equipment, access deactivation, and required paperwork.
• Process internal requests for corporate credit cards.
• Process internal requests for long-term rental cars, ensuring adherence to relevant policies.

3. Health & Safety Administration

• Distribute health check-up documentation to employees and maintain associated trackers.
• Support ongoing Health & Safety tasks in collaboration with the responsible team, ensuring compliance with company requirements and legal standards.

4. Additional Administrative Support

• Provide coverage for the Subcon Manager DE, including handling associated administrative tasks during absences.
• Offer general ad hoc administrative support to BEF and other internal stakeholders as needed.
• Support tasks related to the employee leasing licence, including maintaining accurate documentation and compliance with regulatory requirements.

Requirements

• Full-time onsite presence (5 days/week) in the Garching office.
• Strong organisational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Reliability, discretion, and a proactive, service-oriented attitude.
• Previous experience in office management, facilities coordination, or administrative support is an advantage.
• Fluency in both German and English (written and verbal).

About Infosys Consulting

Be part of a globally renowned management consulting firm on the front-line of industry disruption and at the cutting edge of technology.  We work with market leading brands across sectors. Our culture is inclusive and entrepreneurial. Being a mid-size consultancy within the scale of Infosys gives us the global reach to partner with our clients throughout their transformation journey.

Our core values, IC-LIFE, form a common code that helps us move forward. IC-LIFE stands for Inclusion, Equity and Diversity, Client, Leadership, Integrity, Fairness, and Excellence. To learn more about Infosys Consulting and our values, please visit our careers page.

Within Europe, we are recognized as one of the UK's top firms by the Financial Times and Forbes due to our client innovations, our cultural diversity and dedicated training and career paths. Infosys is on the Germany's top employers list for 2023. Management Consulting Magazine named us on their list of Best Firms to Work for. Furthermore, Infosys has been recognized by the Top Employers Institute, a global certification company, for its exceptional standards in employee conditions across Europe for five years in a row.