Office Manager/ Executive Assistant R&D Leadership

Life Molecular Imaging  GmbH (LMI) is a German-based Research & Development (R&D) organization focused on developing PET imaging and radiotheranostics solutions for diseases with high unmet medical needs. Our vision is to build our position as an innovator and leading player in the Nuclear Medicine field. We aim to create value for patients & physicians by improving early detection and characterization of chronic and life-threatening diseases leading to better therapeutic outcomes and improved quality of life.

To support our Admin team as well as our Research& Development (R&D) leadership team, we offer the following full-time position located in our headquarter in Berlin, Germany:

Office Manager/ Executive Assistant R&D Leadership*

Main Tasks & Responsibilities:

• Provide administrative and organizational support to the R&D Leadership Team
• Coordinate meetings, workshops, and travel arrangements for R&D leadership team
• General travel planning (flight, hotel, train incl. necessary internal approvals) and prepare travel expenses
• Assist in preparing presentations, reports, and documentation for internal and external stakeholders
• Prepare travel documents (such as ESTA, Visa etc.)
• Conference registrations (considering Early Bird rates and liaising with US office)
• Correct electronic filing of travel documents and invoices
• Ensuring smooth day-to-day running of the office and reception
• General correspondence ( emails, fax, post, courier)
• Purchasing (stationery, technical equipment, general)
• Small scale accounting (checking and payment of invoices)
• Contract administration
• Preparation and follow-up of meetings worldwide
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors

Skills:

• Ability to speak English and German fluently
• IT-literacy, good command of Microsoft applications (Outlook, Excel, Word, Access, Powerpoint)
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills in German and English
• Strong organizational and planning skills
• Open-minded, motivated, willingness to learn and develop

Experience:

• Professional Training as an Office Manager, Front Office Manager, or Administrative Assistant
• Relevant experience of working as an office manager/assistant, preferably in the pharmaceutical industry

If you want to become part of an entrepreneurial team, if you are prepared to assume a wide range of responsibilities, and if your background and personal experience fit this profile, we invite you to apply. Don't forget to include a cover letter detailing your interest in this position and your past relevant work experience and a resume.

Please submit your application on our website:

Daniela Menzel – Chief People Officer

Life Molecular Imaging GmbH
Tegeler Str. 6-7
13353 Berlin

We are looking forward to receiving your application

*The person counts, not the gender Life Molecular Imaging is committed to diversity, rejects discrimination, and does not think in categories such as gender, ethnic origin, religion, disability, age, or sexual identity. Life Molecular Imaging GmbH is an Equal Opportunity Employer. We believe what we do and our culture of "More Than a Job. It's Making Life Better" extends to creating a welcoming, safe, and inclusive work environment.