Office Manager (f/m/d) for the Research Centre Ukraine in Lviv.

Overview

The Max Weber Foundation’s Research Centre Ukraine (RCU) in Lviv is looking for an office manager (f/m/d).

Responsibilities:

• Managing the RCU’s daily office activities (ensuring the smooth day-to-day running of the office, maintaining office supplies and equipment, coordinating facility needs)
• Providing logistics support to scholars and fellows affiliated with or visiting the RCU
• Supporting the planning and organisation of the RCU’s events in Ukraine and abroad
• Managing incoming communication and inquiries

Requirements:

• A relevant vocational training or bachelor’s degree or equivalent
• Experience in office management, administration, or similar roles, preferably (but not necessarily) within an international organisation environment
• Strong organizational skills and the ability to multitask in a dynamic environment
• High proficiency in written and spoken Ukrainian and English (or German)
• Solid communication skills and comfort interacting with scholars and visitors
• Interest in supporting academic work, research logistics, and institutional development
• Knowledge of relevant software and office equipment

We offer:

• A unique opportunity to shape a new academic institution with international visibility
• Integration into the renowned network of the Max Weber Foundation
• Competitive compensation in line with the working conditions at the German Embassy in Kyiv
• The position is initially limited to the duration of three years
• The position is a full-time position located in Lviv, Ukraine

The Max Weber Foundation is a family-friendly employer that is keen to reconcile work and family life. Professional equality between women and men and equal opportunities for people with severe disabilities are important to us. We value diversity and therefore welcome all applications regardless of nationality, ethnic and social origin, religion and belief, age, sexual orientation and identity.

Please submit your application (cover letter, curriculum vitae, certificates and transcripts) in English or German via our application portal to the RCU’s head Iryna Klymenko by February 18th, 2026.

The interviews are expected to take place in Lviv early March 2026.