Office Manager, IISS–Europe

Hours: 30 hours per week over 5 days
Contract: Fixed-term, 3 years (with possibility for extension)
Location: Berlin

The International Institute for Strategic Studies (IISS) is a defence and security think tank that has a deep understanding of regional geopolitics and geo-economics in a global context. Its international researchers provide best-in-class independent and impartial analysis and provide insights on strategic challenges and priorities to governments and the private sector. It is expert at bringing together national leaders and senior policymakers in foreign policy, defence and security; promoting dialogue; and facilitating effective and influential bilateral and multilateral consultations.

The IISS-Europe is seeking to appoint an Office Manager on a fixed-term basis. This role will report to the Managing Director of IISS–Europe.

Responsibilities

• Become the point of contact for internal and external office-related requests.
• Ensure the maintenance of facilities and equipment in the office, including liaison with the IT team and external suppliers.
• Organise meetings and manage the IISS database.
• Greeting visitors, answering phone calls and emails, and handling routine administrative duties.
• Assist the Manging Director in maintaining office security.
• Provide further administration support to the Executive Director and Managing Director, including maintaining an efficient filing system.
• Support with staff administration, and other paperwork for onboarding, and providing office inductions for joiners.
• Provide logistical support to IISS-Europe events when required.

Requirements

• Demonstrable experience with office practices and administration.
• Excellent written and verbal communication skills in German and English.
• Ability to multitask.
• Ability to communicate effectively, in-person and remotely across multiple time-zones.

Remuneration

Salary will be competitive and commensurate with knowledge and skills. IISS–Europe provides a benefit package including subsidies for public transport, work glasses and sports club.

Application

Candidates should submit a cover letter stating their suitability for the post and a CV including references by pressing the blue ‘apply now’ button on the left-hand side of this screen. The closing date for receipt of applications is16 May 2025.

Candidates must be eligible to work in the EU. Unfortunately, we will be unable to provide visa sponsorship for this position. Due to the volume of expected applications, only those selected for interview will be contacted.

The IISS is an equal opportunities employer.