Office Manager (part-time 50%)

Karlsruhe, Germany Apply now Details Type of contract: part-time, permanent, hybrid Location(s): Karlsruhe, Germany Language(s): German & English Mobility: n/a Application Deadline Would you like to be part of a fast-growing IT company dedicated to Pharma & Life Sciences? Do you thrive in creating a welcoming office environment and ensuring everything runs smoothly behind the scenes? NNIT Germany GmbH is looking for a proactive and people-oriented Office Manager to join our team in Karlsruhe! This is a great opportunity to become the “office soul” of a dynamic, multicultural workplace - making sure colleagues feel welcome, supported, and equipped to do their best work. Your Role We are looking for someone who is proactive, business-minded, structured, and able to manage a variety of responsibilities with great attention to detail. You enjoy working across different internal functions, supporting an organization that is growing quickly and values collaboration, initiative, and good judgment. Your Main Responsibilities Include End-to-end Office Management for our Karlsruhe site, including supplier coordination and materials managementActing as the welcoming go-to person for the team and ensuring a great on-site experienceHandling regional travel administration (travel portal, BahnCard, company cars, etc.)Managing equipment for new joiners and maintaining the existing equipment poolCoordinating and organizing internal events and social activitiesClosely collaborating with local leadership and HR, supporting internal processes and structure What You Bring Minimum 2 years of experience in office management, executive assistance, or a similar roleA positive, service-minded team player who thrives in a fast-paced, multicultural environmentStrong organizational skills and a hands-on, solution-oriented mindsetExcellent communication skills across different organizational levelsAbility to handle sensitive information with discretionFluency in German and EnglishConfident use of Microsoft 365 What’s In It For You A dynamic workplace with flexible working conditions, team events, and strong work-life balanceHybrid setup with an expected on-site presence of 2 days per weekCompetitive salary and benefits packageAn inspiring, international environment with access to a global network and extensive training opportunitiesA collaborative and informal working cultureA personal development framework that supports your long-term growth What’s Next? If this sounds like your next challenge, we would love to hear from you! We review applications continuously, so we encourage you to apply as soon as possible. NNIT welcomes all applicants regardless of gender, age, religious beliefs, sexual orientation, national or social origin, political opinion, disability, race, or ethnic background. To support a fair and unbiased recruitment process, we kindly ask you not to include a photo in your application. Apply now and liberate your talent! About NNIT NNIT is a publicly listed company that specializes in IT solutions to life sciences internationally, and to the public and enterprise sectors in Denmark. We focus on high complexity industries and thrive in environments where regulatory demands and complexity are high. We advise on and build sustainable digital solutions that work for the patients, citizens, employees, end users or customers. NNIT consists of group company NNIT A/S and subsidiaries SCALES, Excellis Health Solutions and SL Controls. Together, these companies employ more than 1,800 people in Europe, Asia, and USA. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates are encouraged to apply for the given job regardless of their gender, age, religious beliefs, sexual orientation, national and social origin, political opinion, disability, race, skin colour, and ethnic origin. In the interest of fostering a fair and unbiased recruitment process, we kindly request candidates to refrain from including their pictures in their applications. Learn more about working at NNIT Apply now and liberate your talent!