Office Manager (part-time 50%)

NNIT Karlsruhe, Baden-Württemberg, Germany

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Details

Type of contract: part-time, permanent, hybrid

Location(s): Karlsruhe, Germany

Language(s): German & English

Mobility: n/a

Your Role

We are looking for someone who is proactive, business‑minded, structured, and able to manage a variety of responsibilities with great attention to detail. You enjoy working across different internal functions, supporting an organization that is growing quickly and values collaboration, initiative, and good judgment.

Your Main Responsibilities Include

• End‑to‑end Office Management for our Karlsruhe site, including supplier coordination and materials management
• Acting as the welcoming go‑to person for the team and ensuring a great on‑site experience
• Handling regional travel administration (travel portal, BahnCard, company cars, etc.)
• Managing equipment for new joiners and maintaining the existing equipment pool
• Coordinating and organizing internal events and social activities
• Closely collaborating with local leadership and HR, supporting internal processes and structure

What You Bring

• Minimum 2 years of experience in office management, executive assistance, or a similar role
• A positive, service‑minded team player who thrives in a fast‑paced, multicultural environment
• Strong organizational skills and a hands‑on, solution‑oriented mindset
• Excellent communication skills across different organizational levels
• Ability to handle sensitive information with discretion
• Fluency in German and English
• Confident use of Microsoft 365

What’s In It For You

• A dynamic workplace with flexible working conditions, team events, and strong work‑life balance
• Hybrid setup with an expected on‑site presence of 2 days per week
• Competitive salary and benefits package
• An inspiring, international environment with access to a global network and extensive training opportunities
• A collaborative and informal working culture
• A personal development framework that supports your long‑term growth

What’s Next?

If this sounds like your next challenge, we would love to hear from you! We review applications continuously, so we encourage you to apply as soon as possible.

NNIT welcomes all applicants regardless of gender, age, religious beliefs, sexual orientation, national or social origin, political opinion, disability, race, or ethnic background.

To support a fair and unbiased recruitment process, we kindly ask you not to include a photo in your application.

Apply now and liberate your talent!

About NNIT: NNIT is a publicly listed company that specializes in IT solutions to life sciences internationally, and to the public and enterprise sectors in Denmark. We focus on high‑complexity industries and thrive in environments where regulatory demands and complexity are high. We advise on and build sustainable digital solutions that work for the patients, citizens, employees, end users or customers. NNIT consists of group company NNIT A/S and subsidiaries SCALES, Excellis Health Solutions and SL Controls. Together, these companies employ more than 1,800 people in Europe, Asia, and USA.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Learn more about working at NNIT.