Operation Coordinator

We are a global technology company with software and services that help top digital marketplaces effectively monetize their first‑party audiences through industry‑leading commerce media technology and strategy. Our enterprise platforms leverage first‑party data to drive marketplace revenue and profit by improving user experience and targeting shoppers throughout the purchase path. Koddi’s platforms enable any advertiser, any marketplace, in any industry to increase awareness, generate demand, and drive revenue. We are committed to driving innovation and growth in the commerce media space.

As part of that commitment, we’ve launched Koddi Academy, a learning platform designed to provide expert knowledge, competitive insights, and practical strategies for thriving in this fast‑growing industry. Explore our latest certification course, to deepen your expertise and stay ahead in the evolving world of commerce media.

You can also sign up for our waiting list to be notified when new courses are released. Get started today at Koddi Academy.

Job Summary

We are seeking a Full Time or Part Time Operations Coordinator to take ownership of the day‑to‑day operational, administrative, and compliance responsibilities of Koddi GmbH. This role goes well beyond traditional office management and is critical to ensuring that our German entity operates in full compliance with local and EU regulations while enabling leadership to focus on growth and strategy.

You will act as the central point of coordination for operations, HR administration, financial preparation, and compliance, working closely with external advisors and Koddi’s US headquarters.

What You’ll Do

Operations & Legal Entity Administration

• Manage day‑to‑day operations of Koddi GmbH as a German legal entity
• Coordinate office services, vendors, contracts, and suppliers
• Handle correspondence with German authorities, banks, and service providers
• Maintain structured repositories for invoices, contracts, and compliance documentation
• Invoice processing, bill pay preparation, and expense management
• Maintain expense receipt repositories and enforce expense policies
• Coordinate preparatory bookkeeping and reconciliations with external tax advisors
• Support budget overviews and financial reporting for headquarters

HR Administration & Employee Support

• Manage onboarding and offboarding processes for Germany and support coordination for France and Spain
• Support employees with visas, insurance, statutory benefits, and form completion
• Track vacation and support employee lifecycle administration

Compliance & Risk Management

• Support GDPR administration and coordination with external data protection advisors
• Ensure adherence to German labor, tax, and workplace regulations
• Identify process gaps and support implementation of compliant procedures
• Prepare reports and documentation for US headquarters
• Translate key documents between German and English
• Support cross‑border administrative coordination for France and Spain

Travel & Event Coordination

• Coordinate business travel bookings, billing, and visa‑related logistics
• Support company events, meetings, and hospitality arrangements

Who You Are

• Proven experience in operations, office management, HR administration, or compliance within a German GmbH
• Strong understanding of German labor law, administrative processes, and business practices
• Experience coordinating with tax advisors, payroll providers, and external vendors
• Fluent German and English (written and spoken)
• Highly organized, detail‑oriented, and comfortable handling sensitive information