Operations & Office Manager - part-time (20h/week)

About Us

AVAYL is a fast-growing, VC-backed startup revolutionizing Medical Information processes in the life sciences industry with AI-powered solutions. Our international team is passionate about shaping an innovative future, fostering an open and friendly company culture with plenty of room for individual impact.

Your Role

As Office & Operations Manager , you will play a key role in our growing company. You will ensure smooth day-to-day operations and support both our team and leadership with administrative and organizational tasks. You will take responsibility, optimize existing processes, and establish new structures to drive our continued growth efficiently.

Tasks

Key Responsibilities

• Develop & optimize processes – Create and implement new processes to enhance efficiency.
• Office & team management – Maintain an organized work environment and support the team with administrative and operational tasks.
• Travel & schedule coordination – Plan and manage business trips and internal meetings.
• Financial processes & bookkeeping support – Handle receipts and invoices and collaborate with our finance team (accounting experience is a plus).
• Communication with authorities & external service providers – Administrative coordination with public offices and external partners.
• Independent operational support – Take ownership of projects that help streamline operations, such as updating the website, improving internal workflows, or administrative coordination.

Requirements

Qualifications

• Structured, independent, and solution-oriented working style
• Enthusiasm for a variety of tasks and willingness to take on new challenges
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Teams & SharePoint)
• Strong organizational skills with attention to detail and a passion for optimizing processes
• Open-minded and excited to work in a fast-growing, international team
• German proficiency at C2 level and solid English skills (for international team communication)

Benefits

What We Offer

• Key role in a rapidly growing company with direct collaboration with leadership
• Freedom to shape and take ownership in a dynamic startup environment
• Flexible working hours & remote work options
• Friendly & international team with an open and appreciative company culture
• Competitive compensation

Sounds exciting? We look forward to meeting you!