Operations, Office & Talent Coordinator

Your mission

About The Role

Location: Berlin, Germany (Full-time, On-site)

We are looking for a dedicated and organized Operations & Talent Coordinator / Office Manager to be the backbone of our team's daily operations. This is a crucial on-site role that supports both our recruitment efforts and the smooth running of our Berlin office. You will be instrumental in ensuring a positive experience for our candidates and employees from day one, handling a variety of administrative and operational tasks.

Key Responsibilities

Recruitment Support

• Review incoming CVs for key requirements and support the initial screening process.
• Manage scheduling for interviews, calls, and meetings between candidates and interviewers.
• Maintain consistent follow-up with all parties (candidates, hiring leads, interviewers) and route queries to the appropriate personnel.
• Coordinate logistical details for the recruitment process, including booking meeting rooms for in person interviews and welcoming candidates.
• Perform active sourcing of candidates based on clear, defined instructions from the Senior Recruiter.

Operation & Office Management

• Work together with the Executive Assistant to ensure compliance of the organization to our documented regulatory requirements (e.g. data security processes and documentation applied, team trainings, purchasing and verification of services)
• Preparation and regular maintenance of business documentation needed for the organization’s certifications concerning data security, data privacy, medical and clinical quality
• Support with task execution in Business / Growth / Marketing projects
• Manage general office administration tasks, including shared responsibility for handling mail (pick-up, sorting, and send out).
• Coordinate workplace setups for new and existing employees, including desks, storage, and the handover and support for necessary hardware.
• Assist with compliance checklist reviews and maintain the general organization of the office, including ordering supplies.
• Manage the ordering and stocking of food and beverages for the office crew.

Your profile

Requirements

• Years of experience: We welcome both Job Starters as well as Seniors - you can learn pretty much everything here in the job
• A proactive and highly organized approach to administrative tasks.
• Excellent communication and interpersonal skills, both written and verbal.
• Fluency in English is mandatory (native or C1/C2 level) as this is the official language in the company
• Proficiency in German.
• Comfortable working full-time and on‑site in our Berlin office.
• Demonstrated ability to handle confidential information with discretion.
• Familiarity with basic office software (e.g., Google Workspace, Microsoft Office).

Why us?

What We Offer

• A full‑time, on‑site position in our modern Berlin office.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth within the HR and Operations field.
• A supportive, diverse, and collaborative team environment.
• The chance to make a real impact on the growth and success of our organization.

About Us

NeuroNation is a digital health company with the mission to help millions of people to regain, maintain, and improve cognitive and mental health.

Supported by the Ministry of Research in several projects, awarded with the AOK‑Leonardo – a digital prevention award funded by the Ministry of Health – we have the required resources and products to pursue our mission, together with clinicians and researchers worldwide.

Why You Should Join NeuroNation

At NeuroNation, we’re not just creating products; we’re making a real difference in people’s lives. Our mission to revolutionise cognitive health through science‑based brain training means that every challenge we design and every feature we develop has a purpose. We aim to help individuals live healthier, more fulfilling lives.

Impactful Work: Working with us means contributing to a product that profoundly impacts cognitive health. Our brain training programs, backed by cutting‑edge neuroscience and cognitive psychology, are designed to enhance cognitive functions, improve working memory, and elevate our users’ quality of life.

Inspiring Environment: At NeuroNation, you’ll join a vibrant team of passionate and innovative professionals. We believe that collaboration and creativity thrive in a fun and inclusive environment. From team‑building activities to spontaneous brainstorming sessions, we make sure that work is both productive and enjoyable.

Work Wherever You Thrive (dependent on role) While our headquarters is in Berlin, Germany, and our team is spread across Europe, we want everyone to work where they feel most productive. If you’re based in Berlin, we warmly encourage you to join us in the office to collaborate and connect in person. If you’re not in Berlin, feel free to work remotely—from one of our offices, a co‑working space, or your home—anywhere within ±2 hours of Berlin (CET).

With all our tools in the cloud and weekly video catch‑ups, you’ll stay connected, supported, and productive no matter where you are.

Flexible hours: Our flexible working hours and remote work policy let you tailor your work schedule to fit your lifestyle, ensuring you can perform at your best.