People & Operations Specialist (m/f/d)

The role

We're looking for an People & Operations Specialist (m/f/d) to oversee daily office operations and foster a productive and pleasant work environment. You will be the process owner for onboarding, recruiting coordination, travel and office operations with the mandate to document, automate and continuously improve these workflows. In this role, you will be instrumental in ensuring our company runs smoothly and efficiently, helping us to deliver exceptional value to our customers and partners. Our mission is to empower researchers and engineers in biotech, pharma, chemistry, and food industries to solve some of the world’s most pressing challenges. By streamlining our internal operations, you will drive our ability to create meaningful impact while supporting the growth of a thriving team.

Why you'll love this role

• A dynamic and friendly work environment with room to grow
• High ownership: clear domains you own, autonomy to redesign processes and budget to implement tooling and automation.
• A chance to shape processes and contribute to the UniteLabs' success
• Competitive compensation and employee benefits

Your mission

• Office Operations: Maintain a productive, well-organized workspace by continuously improving office operations.
• Administration: Handle communication with authorities, coordinate travel arrangements and organize internal events. Standardize and automate administrative processes through approval flows and documented procedures.
• HR Support: Manage the onboarding experience from contract signature to day 30 and maintain accurate employee records and HRIS data.
• Recruiting: Be an integral part of the recruiting process by managing job postings, interview coordination and candidate communication.
• Finance Coordination: Own pre-payroll and expense workflows by enforcing policies via tooling (cards/expenses) and automate tasks together with external partners.
• Cross-functional Collaboration: Facilitate communication between teams and help ensure company priorities run smoothly.
• Process Improvement: Design, document and automate workflows to increase efficiency across the organization.

Your profile

• Experience in office management, HR or a related role
• Strong organizational and communication skills
• Independent, proactive and structured way of working
• Hands‑on with HRIS/ATS and ops tooling (e.g., Personio, Greenhouse/Lever, TravelPerk/Navan, Pleo/Spendesk, DocuSign, Notion/Confluence)
• A hands‑on mentality: you get things done and solve problems proactively
• Very good command of written and spoken German and English

Nice to have

• Comfortable with low/no-code automation (e.g., Zapier, Make) and building templates, forms and checklists.
• Previous exposure to startup environments and their dynamic culture
• Comfortable with numbers and ideally some knowledge of payroll or accounting processes

About UniteLabs

We’re UniteLabs, an early stage, VC‑backed startup from Munich on a mission to enable scientists to change the world faster. Our platform helps biotech and pharma teams automate their labs easily and scale their science as it grows.

We’re already powering ambitious biotech scale‑ups to run fully AI‑driven labs, and we’re working with major pharma partners on proof‑of‑concepts. Now, we’re ready to amplify our story and we need your help.

Why You’ll Love Working Here

• Work with the Best: Join a talented, ambitious team in a dynamic, transparent environment where your ideas help shape the company's future.
• Collaborative Culture: Team‑oriented environment focused on continuous knowledge‑sharing and professional growth, with regular team‑building activities including off‑sites and work‑cations.
• Flexible Environment: Backed by an employee‑first culture that supports flexible remote work and PTO, with our main office in the vibrant WERK1 Munich hub.
• Attractive Compensation Package: Competitive compensation with growth potential in a VC‑backed startup, along with a laptop of choice, annual productivity budget and a growing list of benefits for sports, mobility, insurance and more.

About Us

UniteLabs offers an operating system for the automation and digitalization of biotech labs that enables the integration of laboratory equipment/software for real‑time data collection and the implementation of AI‑supported workflows to optimize R&D processes.