Personal Assistant (f/m/d) - Chair of Entrepreneurship and Creativity

General information

The Chair of Entrepreneurship and Creativity is seeking a highly organized and motivated Personal Assistant (f/m/d) to support a small academic team and to independently manage a wide range of administrative and coordination tasks. This position offers a diverse role at a leading business school and provides valuable insights into academic teaching, research, and institutional projects.

This Part‑time position (20 hours/week) is initially a one‑year fixed‑term contract with the potential to become extended or permanent.

Your mission

In addition to standard administrative and assistant duties, your responsibilities will include:

• Organization and support of courses , including the preparation, maintenance, and design of Moodle course pages
• Grade administration , including the entry and management of exam results
• Proofreading of documents (e.g. presentations, reports, correspondence) with a focus on accuracy and consistency
• Coordination of the Chair’s team , including planning joint activities, organizing internal events, and fostering team cohesion in a partly remote working environment
• Travel management for conferences and business trips , including travel expense reimbursement
• Cost control of the Chair , including monitoring the budget, tracking expenses, and planning the use of funds
• Support in organizing and managing the Master in Entrepreneurship , particularly with regard to social events and program-related activities
• Support in the establishment and administration of a new Center for Entrepreneurship

Your profile

• Very good command of English, both written and spoken
• Strong computer skills, particularly in Microsoft Word and Excel, as well as the ability to manage and structure Moodle course pages
• Basic financial knowledge to support budgeting processes and expense management at Chair level
• Strong organizational and interpersonal skills, with the ability to coordinate and support a small team effectively

What we offer

• A diverse and international working environment.
• An open‑minded, supportive, and motivated team.
• Opportunities to actively shape WHU and develop it further together.
• Flat hierarchies and fast decision‑making processes.
• Attractive training and continuing education opportunities.
• Flexible working time models.
• Exclusive company benefits.
• Environmentally friendly mobility options (e.g., JobTicket, JobRad, e‑mobility).
• Childcare for working parents.
• A wide range of fitness and health options.

Contact

For questions, please contact:

Prof. Dr. Christoph Hienerth
E‑Mail: