Project Manager - Talent Acquisition (f/m/d)

At Ruby Berlin, we are Berlin-based HR professionals with 15+ years of experience helping companies scale. We believe that building a high-performing team is one of the most strategic levers a company has - and that’s why we don’t just “place people,” we partner with our client’s growth. We function as an external recruitment arm: designing processes, building candidate funnels, managing stakeholder alignment, and executing the full hiring journey. Whether our clients have zero in-house recruiting capacity or they need support for difficult-to-fill roles as an add on, we’re the go to Talent Acquisition team.We’ve supported more than 20+ high-scaling startups (such as Plantix, Smallpdf, Morpho, Gixel, Taxifix etc. ) with roles ranging from CTO & COO to Product, Engineering, Sales, and Finance. At Ruby Berlin, we operate as a boutique agency. We’re lean, highly structured and deeply committed to quality, transparency, and client alignment.Check us out: ruby-berlin.com What You Will Do — Tasks & ResponsibilitiesAs a Project Manager - Talent Acquisition at Ruby Berlin, your role is end-to-end ownership of recruiting projects for our clients. Your core responsibilities include: Lead kick-off meetings with clients to deeply understand their needs, role context, team dynamics, and cultureDesign a tailored recruitment process (timelines, stages, assessment criteria, decision gates)Build and manage a candidate funnel: sourcing, outreach, screening, pipeline managementUse multiple sourcing channels: job boards, social media, referrals, networks, passive searchConduct first-touch candidate screenings, assess fit, manage candidate experienceCoordinate interview rounds between client and candidate, gather feedback, manage schedulingSupport offer stage, negotiation guidance, and onboarding handoverServe as the main project lead and point of contact — owning communication with clients and candidatesMonitor key metrics (pipeline health, drop-off rates, time-to-close), iterate the processCollaborate internally with your team (share learnings, support each other, pool sourcing strategies)Be proactive: recommend optimizations, flag risks early, escalate when neededYou’re not just an executor — you’re a project manager in recruiting: you take ownership and steer each assignment. What We Need From You — RequirementsWe’re looking for someone who:Has hands-on recruiting experience (full-cycle, sourcing, stakeholder management) — ideally in tech or SaaSSpeaks English & German fluently (near-native in both)Sees themselves as a project manager not just a recruiter — you take initiative, own tasks, structure your workIs ultra organized, structured, and efficient in managing multiple roles simultaneouslyHas excellent communication and relationship skills (with clients, candidates, internal team)Is comfortable working in a small team, in a hybrid setup (2–3 days in office per week)Is self-driven, resourceful, and ready to lead the projectHas the ability to adapt to different industries or roles and learn fastBonus / Preferred:Experience in scaling startupsExperience with applicant tracking systems (ATS), sourcing tools, metricsSome exposure to executive search, interim recruiting, or consulting We are excited to receive your application, in case of having questions, do not hesitate to reach out!