Project Manager Third Party Funding (m/f/d)

A Project Manager position is available in the Division of Precision Physics (Scientific Director: Nathalie Picqué) at the Max Born Institute in Berlin, Germany. We are looking for someone who, in close cooperation with the Scientific Director, will coordinate the relevant organisational and management tasks related to third party funding in the division.

We invite applications for the position of Project Manager Third Party Funding (m/f/d)

Job profile:

The Project Manager will:

• work closely with the Scientific Director and the Direction Team to support the management of third party funded projects.
• oversee the administration of third-party funding, including the coordination, organisation and implementation of workflows, and will play a central role in improving internal communication between the Division and the Administration.
• manage the preparation and writing of periodic reports, final reports and presentations at review meetings (posters, talks).
• undertake project management tasks, including tracking of milestones and deliverables, compliance with regulations and reporting requirements, and documentation of project-related activities and protocols.
• assist with budgeting, fund management, procurement and recruitment.
• represent the Director in internal and external communications related to the management of third party funded projects.
• coordinate the dissemination of project scientific information to the media and public (e.g. website, social media, press releases).
• independently manage the planning, organisation and coordination of review meetings, videoconferences, communication with project partners and actively support the implementation of these scientific events.
• assist in identifying funding opportunities and preparing funding proposals.

Requirements:

• You have completed a doctoral degree, preferably in Atomic, Molecular and Optical Physics, or related disciplines or you have previous experience in managing third-party funding and research projects. You are excited about science in general and interested in working at the interface between research and administration. Some experience, interest and/or demonstrated talent in organisational and management roles, preferably in an academic context, is an advantage.
• You have knowledge of national and international research framework programmes, funding structures and mechanisms, and third-party funding management.
• You have excellent interpersonal skills and are a team player.
• You have a flexible and proactive approach to work, including the ability to set and change priorities.
• You have a high level of integrity and are able to handle sensitive and confidential information.
• You are highly reliable and have good time management skills.
• You will have excellent written and oral communication skills in both English and German. The working language will be English.
• You will have excellent computer skills, including a working knowledge of writing, presentation and illustration software (preferably Word, Excel, Keynote, Adobe).

Our offer:

We offer an exciting and varied role and the opportunity to support world-leading research in a prestigious institute within a supportive, dynamic and international team. The position is initially for two years with the possibility of extension. Part-time employment may be considered. Remuneration is based on the German public service pay scale (TVöD-Bund) according to education, training, qualifications and professional experience. Benefits will be in line with public service regulations. Applications will be accepted immediately and the position will remain open until filled. Starting dates in 2025 may be flexible.

In case of equal qualifications, preference will be given to severely disabled persons.

MBI is an equal-opportunity employer and places particular emphasis on promoting career opportunities for women. Qualified women are therefore strongly encouraged to apply.

MBI supports the compatibility of work and family life and is certified as a family-friendly employer by the audit berufundfamilie.

Please use the MBI online recruiting platform at to upload your application with a cover letter (explaining your background and motivation), CV (with publication list if applicable), work certificates and transcripts (translated into English or German if applicable). Even for pre-application enquiries, we strongly encourage potential applicants to always send a CV, as this will help us to answer any questions they may have.

For further information and enquiries, please contact Prof. Dr. Nathalie Picqué ( ).