Sales Operations Specialist (m/f/d)

Sales Operations Specialist (m/f/d) – Quantum Systems

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Day to Day Mission

• Maintain, oversee, and align the sales process landscape, supporting new and existing deals from qualification through fulfillment.


• Coordinate operational activities with stakeholders in Operations, Fulfillment, Product Management, and Training to ensure successful planning and execution of deals.


• Organize and execute Sales‑to‑Fulfillment tasks – qualitative and quantitative system‑based support.


• Ensure consistent data quality and process hygiene in HubSpot, NetSuite, and other software tools.


• Maintain deal data (payment terms, shipping dates, line items, delivery addresses, etc.).


• Monitor deal status, pipeline maintenance, and forecasts in real time.


• Maintain material availability, pricing lists, and lead times (“shopping basket”).


• Communicate with customers regarding operational execution and fulfillment of deals.


• Monitor and prepare defined quality gates throughout the sales process (Qualification, Solution Review, Proposal Review).


• Manage key tools and platforms (CRM and ERP systems, Confluence, JIRA).


• Provide KPI dashboards and live reports via Power BI.


• Support the sales team with administrative and process‑related requests.


• Ensure compliance requirements (export control, end‑user statements, documentation) are met.

Qualifications

• You are thinking in processes and structures; numbers do not scare you and thinking holistically is your strength.


• You bring at least 3–5 years of relatable experience in areas of sales operations, CRM and ERP tools, Fulfillment Specialist, Project management.


• You are not shy to raise issues and communicate and coordinate across different teams and stakeholders.


• You have a high willingness to support and optimize the daily work of the Sales and Business development team.


• You are fluent in both German and English and feel comfortable with outward communication and customer interaction.

Why Quantum Systems

• We believe in the power of combined efforts: straightforward tech expertise paired with a customer‑centric focus.


• We are industry pioneers who are ambitious, bold, and visionary.


• We push limits, think outside‑the‑box and strive for technological excellence to shape the future of aerial data.


• We promise to be your runway for individual and professional growth.

Benefits

• Company pension scheme.


• Flexible working hours.


• Mobile working.


• Bike‑Leasing.


• Corporate benefits.


• Employee events.


• Lunch‑Card.


• Company Shuttle.

About us

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take‑off and landing (eVTOL) sUAS are built to maximise range and versatility and to provide operators with a seamless user experience. By integrating cutting‑edge software capabilities, like edge computing and real‑time AI‑powered data processing, Quantum Systems is building next‑generation UAS for clients in defence, security, public sectors.

Our Commitment

We are an open‑minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success. At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.

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