SE Study Program Assistant (f/m/x)

About the Role

CODE is looking for an SE Study Program Assistant (f/m/x) to support the Study Program Coordinator and the Program Team in the efficient coordination of the study program. As SE Study Program Assistant (f/m/x), weʼre looking for someone who is able to take on the following responsibilities:

• Assist the Study Program Coordinator in day-to-day administrative tasks, including the preparation of documents and reports.
• Aid in scheduling classes, exams, and other program-related activities.
• Support the planning, scheduling, and execution of meetings, workshops, and events related to the study program.
• Support the dissemination of program-related information and serve as a point of contact for student inquiries, providing assistance and information as needed.
• On behalf of the Study Program Coordinator, facilitate communication with different stakeholders (students, faculty, and other departments).
• Gather feedback and insights that can contribute to program improvements.

To be successful in this, weʼre looking for someone with the following skillset:

• Excellent organizational skills, with the ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Attention to detail and accuracy in completing administrative tasks, including document preparation and report generation.
• Ability to work both independently and collaboratively within a team environment, demonstrating adaptability and flexibility in completing assigned tasks.
• Understanding of academic environments and the ability to navigate academic policies and procedures.
• Strong written and verbal communication skills, including the ability to articulate information clearly and professionally to various stakeholders.

If, beyond this, you bring along any of the following, it would give our team an edge. Keep in mind thatnone of these points are requirements, though:

• Knowledge of basic project management principles and experience in coordinating meetings, workshops, or events.
• Previous experience in administrative support roles, preferably in an educational or academic setting.
• Ability to analyze feedback and data to identify trends and areas for program improvement.

We fully appreciate that the boundaries of your knowledge are where you start to grow, so donʼt be discouraged if you donʼt bring everything we need today.

We will need you to meet the following requirements to be able to hire you:

• Being enrolled in the Study Program the role refers to or having completed several of its modules and being familiar with the way the program works.
• Having a German bank account to be able to get paid.
• The right to work and primary residence in Germany.

What you can expect

• Start date:
• End date:
• Working student contract
• Maximum 15 hours per week
• 15,00 EUR per hour (gross)

Please send us your CV and cover letter explaining why you would like to take on this role AND ANSWERING THESE 2 REQUIRED QUESTIONS:

• Describe 1-2 concrete situations from your study/work experience where you demonstrated a high level of organizational skills.
• Describe 1-2 concrete situations from your study/work experience where you demonstrated a high level of proactivity and autonomy.