Secretary & Administrator– Fixed term contract

A Japanese trading company seeks a Secretary & Administrator at their office in Amsterdam.

The position-holder will work closely with and assist in the day-to-day activities of the CEO. Additionally, will support the other Administration departments in the Amsterdam office and support the other expatriates.

Fluent English and Dutch is required.

Understanding of Japanese culture and some Japanese skills will be advantageous.

TYPE : Fixed Term Contract, full-time

WORKING HOURS : 9 : 00-17 : 30

SALARY : up to €40k + benefits, depending on experience

START : ASAP

Responsibilities

• PA to the CEO
• Arranging all aspects of the CEO’s business trips including flights, transfers, hotels, and consular arrangements.
• Preparing all aspects of the CEO’s internal and external appointments.
• Arranging claims of CEO’s expenses and processing related slips, and debit notes for business trips and entertainments.
• Inputting and managing the CEO’s personal income tax return at Deloitte the Global Advantage Organizer inclusive of inputting GA Calendar.
• Looking after the CEO’s residence.
• Sending, receiving, distributing the CEO’s mail.
• The CEO’s mail, printing required documents, and obtaining signatures.
• Reception of the CEO’s customers.

Administrator

• Inputting the booking data and some dates to the Accounting and Finance system.
• Supporting expatriates with their benefits like Expat’s residence, settlement for HQ benefit (Kid’s education cost, Language allowance etc).
• Accommodating arrangements for office facilities.
• Handling office facility management as PIC for the relevant vendors.
• Reception of the customers.
• Taking charge of office supplies including stationery, supplies to canteens.
• Managing daily post for all departments (including subsidiary companies in the office).
• Arranging logistics for expatriates and other postal matters.

Personal Skills and Qualifications

• Fluent English and Dutch (Japanese language is a bonus, but not an essential).
• Secretarial experience in the Netherlands is desirable.
• Experience working in a Japanese business environment is highly advantageous.
• Excellent verbal and written communication to deal with internal and external stakeholders.
• Flexible and enthusiastic nature.
• Ability to work effectively across different cultures.
• Self-motivated, proactive person who can work autonomously.
• All applicants must have the right to work in Netherlands as the Company is not able to offer visa support.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.