Senior Executive Assistant – Secretary General Department (M/F/X)

Stellenbeschreibung:

Manpower is looking for an Assistant Secretary General Department for a client specialized in European financial governance located in Luxembourg.

Manage and maintain the business calendar of the Secretary General and the Heads of Division
Organise, coordinate and follow up all secretarial and administrative activities for the department
Act as a key liaison for internal and external correspondence, ensuring professional and timely communication
Organise Board and Committee meetings, video conferences and internal/external meetings (agendas, rooms, documents, equipment)
Assist in the organisation of internal and external events
Attend meetings and take minutes when required
Prepare, edit and format documents and presentations
Manage filing systems, databases and archiving (digital and physical)
Organise business travel and manage expense reimbursements
Support recruitment and procurement processes through interview scheduling
Act as a back-up to the Personal Assistant of the Secretary General
Provide additional administrative support to Members of the Management Board when needed

Bachelor’s degree or equivalent level of education
Minimum 3 years of experience in a similar role, ideally in a multinational or institutional environment
Excellent command of MS Office (Outlook, Word, Excel, PowerPoint)
Knowledge of MS Teams, WebEx and video conferencing systems is an asset
Knowledge of SharePoint and Oracle Fusion is an asset
Experience in the public sector is a plus
Fluent English, both written and spoken; additional EU languages are a strong asset
Excellent communication and interpersonal skills
Strong organisational abilities, resilience and flexibility
Team spirit and ability to work in a diverse and multicultural environment