Senior HR& Admin Manager-Germany

Reporting to: Global Head of Human Resources

Language requirements: Native /fluent Chinese + fluent German and/or English

Employment type: Full-time, long-term; may start on an EOR trial period and transition to direct employment thereafter

Compensation & benefits: super competitive pay with annual performance bonus; relocation allowance; reasonable flexible/remote work policy; cross-regional career development opportunities

About the Role

We are launching an IT entity in Germany and seeking an super experienced HR & Office Manager to lead our local setup and people operations. This hands-on role will drive company registration, office launch, local and APAC hiring (with emphasis on PRC/native Chinese-speaking talent), visa & relocation support, compensation & benefits, EOR vendor management, and compliance. The ideal candidate has strong international HR/operations experience, native-level Chinese, practical experience supporting PRC hires through German visa and settlement processes, and a solid understanding of German labor and social security regulations. This is a high-impact role for a self-starter who can operate across Chinese/English/German-speaking environments.

Key Responsibilities

• Lead legal entity setup (GmbH/UG or branch), tax & social registrations, bank account setup, and coordinate external counsel to ensure regulatory compliance.
• Manage office search, lease negotiation, fit-out, vendors (IT, security, cleaning, insurance), and budget control.
• Develop and execute recruitment strategies for local and APAC hires (focus on PRC/native Chinese-speaking candidates), sourcing technical/product talent (backend, frontend, architects, QA, product managers). Manage recruiters, job platforms, Chinese community channels, campus hiring and referral programs; maintain hiring funnel metrics and KPIs.
• Provide visa & immigration support for APAC/PRC hires (work visas, EU Blue Card), coordinate immigration lawyers and consulates, and prepare company sponsorship documents.
• Coordinate relocation and settling-in services (travel, temporary & long-term housing support, bank setup, tax & social registrations, schooling, language & cultural integration).
• Design and implement local compensation and benefits programs; draft/review employment contracts and offers; manage employee relations and coordinate with legal counsel on disputes.
• Evaluate, select and manage EOR providers (Germany/Europe and cross-border); negotiate EOR contracts, SLAs and fees; oversee EOR compliance on payroll, social contributions and onboarding/offboarding; recommend timing for transition to direct employment.
• Manage onboarding/offboarding, equipment provisioning, probation processes, personnel records and HRIS.
• Liaise with APAC HQ (Singapore/Japan/Dubai) and external advisors; act as local point of contact and bridge communication in Chinese.
• Establish HR policies, employee handbook, job descriptions, performance frameworks and provide regular reports to HQ on hiring progress, visa cases, costs and compliance risks.
• Lead projects for entity formation, hiring waves and office launches to ensure timely and quality delivery.
• Bachelor’s degree or above , people with major at HR, Business, Psychology, Law or a related, master degree is preferred, and overseas studying experience is a plus.
• Minimum 12 years’ experience in HR, office/people operations.
• 5 years of hands-on experience in Germany/Europe or deep exposure to the German market.
• Native-level Chinese; fluent in German or English (spoken & written sufficient for daily work); tri-lingual (CN/EN/DE) preferred.
• Strong understanding of German labor law, social security and tax basics; capable of managing employment contracts, payroll basics and registrations.
• Hands-on experience supporting PRC hires with German work visas and relocation; able to coordinate immigration counsel and consular procedures.
• Demonstrated experience in building teams from scratch, entity registration and office setup—preferably within international/tech companies.
• Familiarity with technical hiring and ability to screen engineering/architecture/product candidates; IT background preferred.
• Experience managing EOR/payroll vendors; understanding of EOR compliance risks, fee structures and vendor due diligence.
• Led Germany entity registration (GmbH/UG) or transitioned teams from EOR to direct employment.
• Strong local PRC/Chinese candidate network, ties to Chinese community channels or long-term partnerships with APAC recruiters.
• Experience with cross-border payroll, equity/stock option implementation or international secondments.
• Deep understanding of PRC candidate concerns regarding visas, tax, social security and family relocation.