(Senior) Project Coordinator, IRIS2 Programme Office

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Program Description

IRIS2 is the new European Union secure satellite constellation. This project is the European Union's answer to the pressing challenges of tomorrow to provide secure connectivity services and enhanced communication capacities to the EU and its Member States, while also benefiting governmental users, private companies, and European citizens with high‑speed internet broadband to address connectivity dead zones.

Role Description

As a member of an agile project organization, you will bring a flexible way of working and an adaptive mindset to a dynamic development environment. We are seeking a proactive and detail‑oriented Project Coordinator to work directly with the programme leaders and provide general project support. This includes administrative assistance in all aspects of project planning, organization and coordination of meetings, and communication to internal and external stakeholders. You will also collaborate closely with the IRIS2 Project Team in the execution and delivery of the programme, support internal sub‑projects and actively contribute ideas for further development and improvement of internal processes.

Responsibilities

• Support the programme leaders in day‑to‑day tasks.
• Cooperate with the Project Team by taking over specific tasks related to administration, documentation, organization and control of the projects, including access management to documents and shared files and document storage.
• Organize meetings, take meeting minutes, and follow up on action items.
• Track project progress and prepare regular status reports for the relevant stakeholders.
• Prepare project presentations, documents and minutes.
• Maintain and monitor project data and project plans, reports, KPIs and milestones.
• Understand and oversee the compliance and security clearance specification framework and ensure that the respective standards are met.
• Cooperate with the SES Security Office on security clearance procedures and checks.
• Support communication between cross‑functional teams.
• Help manage changes in project scope, schedule and costs using appropriate tools.
• Identify potential risks and elevate them to senior project managers when needed.
• Prepare or provide support to the OPEX / CAPEX budget requests.
• Support the coordination of hiring activities and interview schedules, serving as primary liaison with HR and Talent Acquisition.

Profile / Qualifications

• Vocational training or Bachelor’s degree in the field of Economy, Communication, Management Assistance.
• Minimum 3 years of experience in administrative functions, including support to Project Managers.
• Understanding of project management processes, including the financial side.
• Proficiency with Microsoft Office tools (Excel, Word, PowerPoint), Outlook.
• Experience with ERP systems (preferably SAP).
• Fluency in English; additional languages are an asset.
• Ability to work independently and with limited supervision in complex environments, e.g., project or matrix organizations.
• Flexibility and adaptability to changing project requirements and environments.
• Strong problem‑solving and decision‑making skills.
• Effective communication skills, both written and verbal.
• Eager to grow, take ownership of tasks and contribute to delivering high‑quality results on time and within budget.
• Strong attention to detail, planning and organizational skills, and the ability to set priorities and deliver within time frames.

Other Key Requirements

• Eligibility for ESA/EU SECRET personnel security clearances is essential; candidates must be prepared to undergo a security clearance procedure.
• Willing to work at least 60% onsite from office.
• Travel as required for project realization purposes.

EEO Statement

SES and its Affiliated Companies are committed to providing fair and equal employment opportunities to all. We are an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.