Site Coordinator

Austability GmbH, a leading European Defence contracting organisation, is seeking an experienced Site Coordinator to provide comprehensive oversight for operations across US military training installations in Bavaria, Germany. This appointment represents an opportunity to assume a critical support role within a high-value Defence contract supporting a Military Training Command. The successful candidate will join a proven organisation with an established track record of delivering quality-assured logistics support services to military clients.

The Role

Reporting to the Deputy Project Manager (DPM), the Site Coordinator holds full responsibility for day-to-day operational execution, personnel supervision, service quality, and local client liaison at an assigned training area:

• Grafenwohr (GTA)
• Hohenfels (HTA)
• and Ansbach (ATA)

Key Accountabilities

Operational Execution

Execute all contracted services at site, including:

• Field dining operations
• Custodial services
• Transportation and shuttle services
• Equipment distribution and setup
• Fuel operations (including JP-8)
• Forklift and material handling services

Personnel Management

• Supervise all operational personnel assigned to the site across all service lines
• Assign daily work priorities and ensure adequate staffing coverage
• Monitor performance, attendance, conduct, and discipline
• Provide monthly performance input, recognition recommendations, and performance improvement actions where required

Client Liaison

• Act as the primary on-site operational point of contact for training area staff and unit representatives
• Maintain daily client engagement to confirm service satisfaction and upcoming requirements

Safety & Compliance

• Enforce PPE usage and installation safety requirements
• Conduct daily safety briefings during high-risk activities
• Respond to safety incidents and coordinate with the HSE Representative as required
• Maintain site compliance with access credential and installation pass requirements

Equipment & Asset Readiness

• Conduct daily inspections of vehicles and operational equipment
• Identify maintenance requirements and coordinate repairs
• Ensure continuity of operations through availability of backup equipment

Reporting & Coordination

• Coordinate weekly personnel schedules and conduct weekly site team meetings
• Manage incident response, escalation, and reporting within required timeframes

Candidate Profile

Professional Experience

• Minimum 5 years' supervisory experience in logistics, facilities management, or operational services
• Proven experience managing multi-functional teams in dynamic or high-pressure environments
• Experience operating within Defence, government, or regulated contract environments (highly desirable)

Qualifications & Requirements

• Fluent English (essential)
• German language skills - highly desirable
• Valid driver's licence
• Ability to obtain installation access credentials (AE Reg 190-16 compliant)

Leadership Competencies

• Strong operational leadership and decision-making capability
• High attention to detail with a focus on service quality and compliance
• Ability to manage competing priorities across personnel, equipment, and client demands
• Confident communicator with military and civilian stakeholders
• Resilient and adaptable in high-tempo Defence environments