(Student) AI Project / Program Coordinator

Stellenbeschreibung:

Company Overview

team.blue is the market leader in enabling digital success for small and medium‑sized businesses (SMBs) across Europe, catering to over 3 million customers in more than 25 languages. Our mission is to make online business success simpler by providing our customers with all the tools and resources they need to excel online and stay ahead of the curve.

Position Overview

The (Student) AI Project / Program Coordinator supports the Director of Program Management in driving organizational AI adoption, culture change, and volunteer engagement. You will play a key role in bringing the AI Champions program to life, coordinating activities that help 2,000+ employees develop AI literacy, confidence, and practical skills. This role is ideal for an organizer, communicator, and AI enthusiast eager to scale adoption initiatives across a large organization. You will work across HR, communications, business leaders, and volunteer Champions to create momentum, remove roadblocks, and celebrate wins.

Key Responsibilities

AI Champions Program Operations: support day‑to‑day running of the AI Champions program, managing a volunteer community of 150+ Champions, coordinating onboarding, tracking participation, and maintaining engagement. Prepare materials, manage communications (Slack, email, newsletters), and ensure Champions have the tools and resources they need to succeed.
Adoption & Engagement Support: coordinate adoption activities, micro‑learning sessions, and storytelling initiatives that encourage AI usage across the organization. Support event planning and execution, manage registrations, create follow‑up communications, and track participation metrics.
Program Coordination & Documentation: maintain program documentation, timelines, and progress tracking. Prepare monthly and quarterly status updates, manage project templates, and ensure clear communication across HR, communications, and business leaders. Support quarterly planning cycles and reporting to leadership.
Community & Culture Building: create a positive, curious culture around AI by organizing recognition programs, sharing success stories and use cases from Champions, and fostering peer learning through knowledge‑sharing events and exchanges.
Other tasks: support any other tasks assigned, shifting priorities and activities as required by the changing ecosystem.

Requirements

Strong organizational and coordination skills with attention to detail, follow‑through, and ability to juggle multiple workstreams.
Clear communicator able to explain concepts to diverse audiences (technical and non‑technical) and adapt messaging for different stakeholders.
Genuine interest in AI and commitment to learning about AI capabilities, responsible use, and organizational adoption challenges.
Positive and proactive, solution‑oriented mindset with ability to work independently and manage ambiguity in a fast‑moving environment.

Nice-to-Have

Experience with HR, Learning & Development, or internal communications functions.
Familiarity with Agile methodologies or sprint‑based planning.
Background in change management, adoption, or organizational effectiveness.
Experience supporting program operations such as planning cycles, budget tracking, or KPI reporting.
Knowledge of AI/ML concepts, responsible AI, or governance frameworks.
Certification in Project Management (PMI Associate or equivalent) or 2+ years of experience managing projects/programs, or volunteer‑led initiatives.
Experience engaging, motivating, and supporting volunteers or community members (e.g., event coordination, community management, HR support).
Comfort with tools like Jira, Confluence, Asana, or similar project‑management and collaboration platforms.

Eligibility Note

Eligibility for this role requires compliance with all legal and administrative obligations related to work‑study arrangements. Applicants must be enrolled at a university and able to provide supporting documentation upon request.

Diversity & Inclusion

Everyone is welcome here. Diversity & Inclusion are at our core. Far above any technical competence, we value respect, openness, and trusted collaboration. We do not tolerate intolerance.

ESG

At team.blue, our commitment to caring for the environment and each other is at the heart of everything we do. Our latest impact report showcases our ongoing ESG efforts and ambitious sustainability goals. Interested in learning more about our dedication to making a positive impact? Check it out here.