Student Experience Coordinator - Maternity Cover

About The Role

MISSION

The mission of the Student Experience team is to design, develop, and deliver impactful initiatives that enrich every aspect of students’ academic journey. We foster meaningful connections, empower students to grow personally and professionally, and ensure they remain engaged with CODE’s community long after graduation.

We do this across five pillars of student support:

• Student Support & Communication
• Academic Success
• Career Success & Personal Growth
• Alumni Affairs & Lifelong Engagement
• Community & Wellbeing

To organise the work, each Student Experience team member contributes to all Student Experience pillars while focusing on one phase of the student journey — Entry & Community, Learning & Growth, or Career & Connection.

These focus areas ensure that the team thoughtfully shapes, drives, and supports the full lifecycle of the student experience while maintaining a collaborative, generalist approach.

GENERAL RESPONSIBILITIES – Within The Student Experience Team

• Provide initial support and guidance to students via Slack, email, and in-person, ensuring a welcoming and solution-oriented experience.
• Support students in navigating external administrative processes by liaising with relevant local bodies (e.g., immigration offices, municipal services, health insurance providers) when appropriate.
• Ensure students have access to accurate, timely, and well-structured information by maintaining clear communication, resources, and documentation across student-facing channels.
• Design and implement student-facing initiatives, processes, and events that enhance academic success, wellbeing, and community engagement.
• Collaborate closely with faculty and other relevant stakeholders to align on student needs, share updates, and run seamless student-facing initiatives.
• Support the resolution of student concerns in a confidential, constructive, and timely manner, escalating when appropriate.
• Collect feedback and contribute to evaluating and improving the student experience using insights and data from students and stakeholders.
• Promote diversity, equity, inclusion, and belonging in all programs, communication, and student interactions.
• Contribute to key institutional events and Student Experience team routines, supporting activities such as Orientation, Kick-Off Week, Demo/Expo Days, and Graduation.

FOCUS AREA

In addition to the general responsibilities, you will focus on supporting students throughout the Learning & Growth phase of their journey at CODE, ensuring they feel guided, connected, and supported during their academic development.

• Advise and support students in organising their projects and structuring their learning during the Core and Synthesis semesters.
• Provide clear communication and guidance around Core/Synthesis milestones, expectations, and project-related processes.
• Prepare and maintain student-facing resources related to projects, semester structure, and academic workflows.
• Collect and organise student and project-related data to support internal evaluation, planning and decision making.
• Plan and implement events related to student projects and CORE semester (e.g. Kick off-Week, Demo and Expo Day).

Requirements

Essential Requirements:

• 1 to 3 years of experience in student services, higher education administration, event coordination, or related roles.
• Strong organisational and time-management skills, with the ability to manage multiple tasks at once.
• Excellent communication and interpersonal skills, including the ability to support students with empathy and discretion.
• Ability to coordinate logistics for events, programs, or student services.
• Proactive problem-solving approach and comfort working in a dynamic environment.
• Competency in using digital tools (e.g., Google Workspace, Notion, Slack).
• Fluency in English (at least C1).
• German proficiency (B2 or higher) is required to support students with local administrative processes and communication with external offices.

Additional requirements:

• Experience working in a university or education-related setting.
• Bachelor’s Degree or equivalent academic experience.
• Exposure to DEI initiatives or experience supporting diverse communities.

What you can expect:

• Temporary Contract - Maternity leave cover for 1 year
• Full-time position (40 hours per week)
• Competitive base salary: EUR 39,000 gross per year, depending on experience
• Campus located in lively Neukölln—work in one of Berlin’s most dynamic neighborhoods
• Responsible role in a motivated and supportive team
• Modern work environment with flexible hours and remote work options
• Personal development opportunities and ongoing training
• 25 days of annual leave (20 statutory + 5 extra from us)
• Retirement & pension plans to help you plan for the future
• BVG ticket benefit: 5% discount plus an additional €15 monthly contribution from CODE
• Access to Masterplan learning platform for professional growth
• Summer and winter employee events for team bonding and fun
• 10 sessions per year with Nilo.Health for your mental wellbeing

About Us

CODE is a private state‑recognized and accredited university of applied sciences that is embedded into the vibrant network of Berlin’s digital economy. At the core of our study programs is a self‑directed project‑based learning concept. Together with a network of partner organizations, our goal is to provide students with practical, real‑world, and digitally‑oriented education and the ability to face the technological and social changes and challenges of tomorrow.

About Working At CODE:

CODE’s atmosphere is creative and dynamic, with an international team in the heart of Berlin. We value your strengths and will support you in your professional development as well as provide fair compensation and some fun additions. Most importantly, joining CODE means being a part of a passionate team that is shaping the future of higher education. CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities. We value diverse backgrounds and believe they are integral to our growth and development as an institution.