Subcontract Administrator

We are SICIM , a family-owned international company based in Parma, with over 60 years of experience delivering large-scale energy projects. Operating across 20+ countries on four continents, and employing more than 10,000 people, SICIM specializes in EPC (Engineering, Procurement, Construction) services. Its mission is to support clients in building sustainable infrastructures and plants and advancing the energy transition.

The Subcontract Administrator manages mainly the subcontracts lifecycle, in accordance to company’s standards and procedures, from subcontracts execution phase up to the close out phase, focusing in particular on change order management, performance monitoring & evaluation, risk mitigation, and on the contract close-out process. She/He ensures that all subcontracts are within budget, in accordance with the agreed schedule, and in compliance with quality & safety standards.

Main Duties and Responsibilities

• Verify and validate progress reports, payment certificates and related invoices.
• Subcontracts administration activities such as, but not limited to, variations & change orders, retainages, back-charges, claims, etc.
• Sound understanding and interpretation of contractual terms.
• Ensuring effective compliance with the agreed terms, especially compliance with all set deliverables (e.g., bonds/bank guarantees, insurances, etc.).
• Preparation and management of contractual correspondence and notifications.
• Monitor and control of all performances against budget, schedule, quality, and all other key terms and obligations agreed between the parties.
• Identify, assess, and mitigate commercial and contractual risks.
• Liaise with all internal stakeholders as Finance, HSE, Legal, Operation, etc.
• Management of claims and disputes, as well as liaise with the legal department in case of potential arbitration processes.
• Management of the close out phase (final acceptance, close-out/termination agreements, survival obligations, etc.).
• Regular update of all project logs and registers.
• Preparation and regular update of all required KPIs, if any.

Requirements

• Experience on pipeline construction.
• Fluent in German and English.
• Minimum 10 years of experience in the role.

What else should you know?

You will have the opportunity to travel abroad based on the projects you will work for.

At SICIM, we place great value on safety, environmental responsibility, inclusion and ethical conduct. We foster innovation and continuous learning in a dynamic environment where the energy transition is seen not just as a challenge, but as a real opportunity to make a lasting impact.

Work Location: Stade - Germany

Seniority Level

• Mid-Senior level

Employment Type

• Contract

Job Function

• Other

Industries

• Oil and Gas

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Additional Information

We support your development! Do you feel you don’t match the requirements for this role? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!

All CVs must be submitted with authorization for the processing of personal data in accordance with EU Regulation No. 2016/679 - GDPR. The job offer is intended to be addressed to both genders in accordance with the provisions of Laws 903/77 and 125/91.