Accounts Payable Assistant (12-FTC)

Since 1906, New Balance has empowered people through sport and craftsmanship to create positive change in communities around the world. We innovate fearlessly, guided by our core values and driven by the belief that conventions were meant to be challenged. We foster a culture in which every associate feels welcomed and respected, where leaders and creatives are inspired to shape the world of tomorrow by taking bold action today.

JOB MISSION

The Accounts Payable Assistant(Indirect Spend) is responsible for ensuring the accurate and timely processing of supplier invoices across the UK and Europe. The role supports the full AP cycle, including invoice validation using OCR technology, supplier statement reconciliations, resolution of supplier and internal queries, and correct ledger postings. It plays a key part in maintaining strong financial controls, supporting procurement alignment, and ensuring high quality service delivery across the business. The position requires strong attention to detail, effective prioritisation and clear communication with both internal stakeholders and external suppliers.

This role is a 12‑month fixed‑term assignment.

MAJOR ACCOUNTABILITIES

• Timely validation of all invoices relating from suppliers across UK & Europe using OCR technology.
• Carry out regular Supplier statement reconciliations - requesting copy invoices if required.
• Action all supplier queries/disputes received both by phone & email promptly. Liaise with relevant internal department/person to ensure resolution.
• Setting up and validation of New Supplier Accounts ensuring alignment with procurement policy.
• Post cash where applicable from the bank statements.
• Retrieve invoices from vendor portals and forward all incoming invoices from the mailbox to the OCR inbox.
• Manage and action all internal stakeholder queries through the ticketing system, ensuring SLA targets are adhered.
• Validate and process all invoices with a raised PO to the ERP ledger, following up on PO non-compliance and driving efficiencies.

REQUIREMENTS FOR SUCCESS

• Proven accounts payable experience (minimum 3 years) within a multi-country, multi-currency shared-service environment.
• Experience in high volume, complex transactional processes.
• Excellent attention to detail, process accuracy.
• Understanding of GL postings for invoice distribution.
• Able to organise and prioritise own workload and work to tight deadlines.
• Excellent written and verbal communication skills with an ability to work with external suppliers and key internal partners.
• Experience with Aurora System 21, Ariba Forms, Microsoft D365.
• Exposure to multi VAT rates and processes.
• Other languages such as French, German, Dutch.

BENEFITS

• Discretionary Bonus Opportunity
• Private Medical Insurance