Admin Assistant, for HR documentation (6886)

CTC

is a specialized search and recruitment partner for the Life Sciences industry, serving clients and candidates since 1997. We enable careers by connecting talented professionals with meaningful opportunities, and we support our clients in engaging, retaining, and developing the right talent when needed.

Our client is a long-established company that has played a leading role for more than 100 years in the development of therapies in the fields of immunology, haemophilia, and coagulation therapy. Across five production sites on four continents, our client manufactures nearly one fifth of all plasma-based medicinal products produced for the global market. The largest production site is located in Germany, where more than 1,900 employees are based.

For their site in Hessen, we are looking for a:

Admin Assistant, for HR documentation (m/w/d) on 6-month contract.

We are seeking a highly organised and detail-driven Employee Relations Administrator to provide hands-on administrative and analytical support to our ER team in Germany. You will manage meetings, prepare documentation, maintain data, and proactively support the team in a fast-paced, confidential environment.

Main Responsibilities: Coordinate and schedule employee meetings, including room bookings, diary management, and virtual meetings. Prepare and collate documentation for employee relations meetings, investigations, hearings, and consultations. Liaise with HR colleagues, payroll, legal, and other internal teams to gather information and documentation. Maintain accurate digital and physical records. Manage Excel trackers, reporting, and data checks for ER cases. Support calculations and data preparation for ER processes. Work with HR systems and ensure strict data confidentiality. Liaise with HR, payroll, legal, and internal stakeholders. Identify process improvements and anticipate team needs.

Qualifications and Experience: Relevant working/residency permit or Swiss/EU-Citizenship required. Strong Excel skills (data manipulation, reporting, numerical accuracy). Fluent in English and German (written and spoken). Excellent organisation and attention to detail. Ability to manage multiple deadlines calmly. Ideally experience in HR or Employee Relations support. SAP knowledge is a plus, as well as advanced Excel (Pivot Tables, Macros). Experience in a fast-paced corporate environment.

Would you like to learn more about CTC and the opportunity outlined? Please, get in contact with us: you may either use the 'apply now' button, or write an email to us, or reach out to us on the phone.