Administration Assistant

For one of our client located in Luxembourg, we are currently looking for a Team Assistant (M/F) in the framework of a temporary contract of 5-6 months.

Responsibilities

• Manage business calendars
• Organise meetings and conferences
• Support the organisation of internal and external events
• Arrange business travel and process expense claims
• Schedule interviews for recruitment and meetings with external suppliers
• Maintain up-to-date diaries and contact lists
• Coordinate and oversee administrative support
• Prepare and review documents and presentations
• Handle internal and external correspondence
• Take meeting minutes as needed
• Oversee document management: filing, archiving, and database maintenance
• Serve as back-up to the Secretary General's Personal Assistant
• Provide additional support to Management Board members

Your profile

• Minimum three years' experience in a similar role
• Excellent written and spoken English; other EU languages are an asset
• Strong skills in Outlook and MS Office (Word, Excel, PowerPoint)
• Familiarity with video conference tools is an advantage
• Knowledge of SharePoint and Oracle Fusion is a plus