Administrative Assistant (m/f/d)

The Franconian International School (FIS) in Erlangen, southern Germany, is a progressive international school serving the diverse community of the Nuremberg Metropolitan Region. With around 800 students from over 40 nations, the FIS offers an inspiring, inclusive learning environment and a rigorous, inquiry-based IB curriculum from Early Years to graduation. Supported by a dedicated team of more than 200 staff members, the FIS fosters academic excellence, intercultural understanding, and the development of confident, responsible global citizens.

We are seeking a friendly and organized Administrative Assistant to provide essential support to our school office and ensure smooth day-to-day operations.

Administrative Assistant (m/f/d)

• Starting: Starting as soon as possible (flexible start date)
• Employment Type: Full-time
• Contract Type: 2 years

• Support school systems and platforms, including Toddle, OpenApply, and parent portals
• Welcome visitors, parents, and staff, and provide general administrative support
• Manage student records, transcripts, and documentation
• Assist with attendance and front office processes

• Completed qualification in business administration, office management, or a related field, or equivalent professional experience
• Valid German work permit
• Strong organizational skills and attention to detail
• Excellent English communication skills; German is an advantage
• Comfortable working independently with digital tools and platforms, with the ability to quickly learn new systems
• Collaborative team player with a proactive, service-oriented mindset

• An initial two-year employment contract, with the clear intention of offering a permanent position afterwards
• A modern, forward-thinking, and international work environment with flat hierarchies and a supportive team culture
• A competitive salary, transportation allowance, generous contribution to a company pension scheme, 30 days of annual leave plus 2 personal days, and additional time off on Christmas Eve and New Year's Eve
• Attractive benefits including JobRad leasing, professional development opportunities, EGYM Wellpass membership, job ticket, Corporate Benefits and on-site parking