Administrative Assistant, Senior (m/f/d) - Aachen

Company

Qualcomm Germany GmbH

Job Area

Administration Group, Administration Group > Administrative Support

General Summary

Provides moderately complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.

Minimum Qualifications

• Bachelor's degree
• Associate's degree and 2+ years of Administrative Assistant or related work experience
• High School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience

Preferred Qualifications

• 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above)
• 1+ year of experience working in a global, matrixed organization

Principal Duties And Responsibilities

• Provides moderately complex assistance and support to a Director, Sr. Director, or above.
• Guides team on departmental/company policies and procedures.
• Compiles information from one or more sources and prepares somewhat complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
• Manages advanced calendar needs for multiple directors and above, including making recommendations to effectively prioritize their time and resources.
• Proficiently completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).
• Coordinates advanced domestic and international travel (flights, hotel, rental cars, etc.) for a multiple travelers and trips with multiple connections and countries. This includes understanding of travel visas and documentation as well as expense reconciliation.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external emails.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Seeks creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.

Level Of Responsibility

• Works independently with minimal supervision.
• Decision-making may affect work beyond immediate work group.
• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
• Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).
• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.
• References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

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