Assistant (m/w/d) to PPRE CFO

In this role you will provide high-level executive support to the PIMCO Prime Real Estate CFO, by managing complex calendars, handling communications, and organising extensive travel arrangements. As the first point of contact, you will ensure the smooth coordination of meetings, seamless communication, and the successful execution of ad hoc projects in an international environment.

This position is limited to a 12‑month fixed term as a parental‑leave cover.

Key Responsibilities

• Filter e‑mails, highlight urgent correspondence, manage and maintain the Board Member's diary and e‑mail account. Content of e‑mails, attachments and calendar information are routinely confidential.
• Filter general information, queries, phone calls and invitations to the CFO by redirecting or taking forward such contact as appropriate.
• Liaise with relevant individuals, external organisations etc. to arrange meetings and prepare agendas.
• Contribute to / coordinate ad‑hoc projects and initiatives for the Board Management Office (e.g. workshop preparations / minutes, PIMCO Prime Engagement Survey action items).
• Ensure busy diary commitments, papers, travel arrangements (flights, hotels, visa, personal bookings) are managed effectively including troubleshooting problems.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements are in place for the CFO.

Key Requirements

• Commercial education, ideally a Bachelor's degree or secretarial qualification.
• At least 5 years’ working experience in an administration / executive assistant / personal assistant role in a highly pressurised environment requiring tact, judgement, and discretion.
• Experience in diary management / researching and booking of travel and accommodation.
• Relevant working experience in a large organisation in an international environment.
• Proficient at Office (Outlook, Word, Excel, PowerPoint).
• Excellent ability to prioritise and anticipate needs.
• Ability to work autonomously, but also to be a great team player.
• High level of confidentiality.
• Very good communication skills, precise written skills and an eye for detail.
• Fluency in German and English is required.

Ideally you will also have

• Good understanding of the insurance industry and/or real estate is highly beneficial.
• Strong analytical skills.
• Excellent presentation skills.

Benefits

• Onboarding: A mentor, a buddy program and a global welcome event will help you getting started.
• Learning: A large portfolio of continuous learning opportunities will help you staying relevant in your current role and growing into future workplace demands.
• Working place: An open and international working environment with a diverse and inclusive culture will inspire your everyday work. A working model which balances remote and office based work will give you the flexibility to organise the way you work.
• Benefits: A company pension scheme, well‑being initiatives, sports offers and other local benefits will allow you achieving a positive work life balance.

Great to have you on board. Let's care for tomorrow.