Assistant to the CEO (f/m/d)

About the company:

Aesir Interactive is an independent game development studio building ambitious titles for global audiences.
We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up.
You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

Main responsibilities

• Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.
• Prepare agendas, take meeting notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
• Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
• Coordinate business travel, accommodation, itineraries, and related documents.
• Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
• Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
• Handle confidential topics with professionalism, discretion, and good judgment.

Additional responsibilities

• Be based in our Munich office and help ensure a welcoming, organized, and well-functioning workplace.
• Help organize team events, office gatherings, company meetings, and internal celebrations.
• Support routines and processes that contribute to a positive and productive office culture.

Your Profile

• 2–5 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
• Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
• Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
• Confidence in taking ownership without needing constant guidance.
• Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
• Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
• Very good English skills.

You are

• Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
• Comfortable working with digital calendars, shared documents, and task lists.
• Able to prepare clear documents, presentations, notes, and overviews.
• Experience with tools such as Teams, Confluence, or Jira is a plus.

Bonus Points

• Experience in the games industry
• Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.