Assistenz der Geschäftsführung und Project Management Officer

What You Will Do

Administrative Support (Executive Assistant Support – 60%)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Ready to work at the heart of UK–Germany relations? Join us in Munich and become the driving force behind one of the UK Government's most dynamic diplomatic and business teams. If you thrive in a fast‑paced international environment and love making things run smoothly, this role is for you.

Who are we?

The British Consulate General in Munich is part of a worldwide network, representing British political, economic and consular interests overseas. The Consulate General is now looking for an Executive Assistant to the Consul‑General and Project Management Officer, based in Munich.

The Department for Business and Trade (DBT) is the UK Government's engine for growth, innovation and international collaboration. Our Germany network is one of the largest in Europe, supporting UK companies, attracting investment, and building strategic partnerships across sectors.

You’ll be based at the British Consulate‑General in Munich, working closely with the Consul‑General—who is also the Director of Business & Trade Germany—and collaborating with colleagues across Munich, Berlin, London, and the wider Europe network.

Aufgaben

Main Purpose Of The Role

This is a dual‑focused position combining Executive Assistant duties with a strong Project Management Officer function.

As the Executive Assistant (60%), you'll ensure the smooth running of the Consul‑General's office—managing the diary, coordinating briefings, handling enquiries, organising travel and visits, and keeping the Munich office operating efficiently.

As the Project Management Officer (40%), you'll support DBT Germany's strategic operations—coordinating meetings, supporting senior leadership engagement, managing internal documentation, analysing business intelligence, organising events, and ensuring seamless delivery of ministerial and senior visits.

You will be a central part of a high‑performing, international team that values collaboration, quality service, and creativity.

What You Will Do

Administrative Support (Executive Assistant Support – 60%)

• Provide day‑to‑day scheduling support for the Consul‑General, including arranging simple internal and external meetings and keeping diaries up to date.
• Assist with preparing and organising documents for meetings, such as collecting briefing papers and formatting presentations.
• Support the coordination of visit programmes by arranging logistics such as booking rooms, transport and basic itineraries.
• Handle general office tasks including managing incoming calls, organising correspondence, and keeping shared team calendars and files updated.
• Assist with processing travel claims, expenses and other routine administrative tasks.
• Provide basic administrative cover for colleagues in Germany when required.

Administrative Project Support (PMO Support – 40%)

• Help set up meetings by preparing straightforward agendas, taking notes, and recording attendance.
• Provide administrative support for organising internal events, including booking venues, managing sign‑ups, and helping with materials.
• Assist teams in coordinating ministerial and senior visits by updating schedules, distributing information, and maintaining shared documents.
• Support internal governance meetings by preparing document packs and following up on basic action points.
• Collect and enter data for internal reporting, helping to maintain simple spreadsheets and summaries.
• Keep project documentation organised and help maintain internal communication channels such as shared inboxes or teams sites.

Other Duties

• Provide general administrative assistance to support the overall work of the Consulate‑General, including supporting crisis exercises and responses in an administrative capacity when required.

What Will You Love About This Role

• An international, diverse and highly collaborative environment across Germany and the UK.
• Strong learning & development opportunities - L&D Week, seminars, workshops, mentoring, coaching and cross‑network collaboration.
• Excellent work‑life balance, with flexible working patterns where possible.
• A supportive culture that values professionalism, teamwork, and innovation.
• Opportunities to engage in corporate initiatives such as Greening the Network, the Women’s Network, the Social Mobility Group and more.
• Being part of an organisation committed to fair, open and merit‑based recruitment and equal opportunities for all.

Profil

Our Ideal Candidate Shows

• Full professional proficiency in German and English (written and spoken, minimum of C1 level for CEFR framework*).
• At least one year of proven experience in a similar role, supporting a senior leader within an organisation.
• Resourcefulness and strong research skills, with the confidence to identify and propose creative solutions.
• Strong organisational skills with the ability to manage complex workloads effectively.
• Excellent time‑management and prioritisation capabilities.
• The flexibility to respond confidently to competing and changing demands.
• Advanced proficiency in Microsoft Word, PowerPoint and Excel.
• A genuine interest in business, economics, and/or contributing to the UK–Germany bilateral relationship.
• Enthusiasm for working in an international environment and the ability to collaborate effectively as part of a diverse team.
• Drive, initiative and the ability to deliver high‑quality work both independently and collaboratively.
• Excellent communication skills and the ability to engage professionally with business stakeholders and colleagues across the wider DBT network.
• A positive, proactive attitude and willingness to take on a broad range of tasks.

Wir bieten

This is a full time (37,5 hours a week), fixed‑term 2 year contract with the possibility of becoming a permanent contract subject to performance and funding. Salary €52,704.- rising to a maximum of approx. €59,202.- gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable). Candidate must have pre‑existing work authorisation in Germany in order to apply.

Staff recruited locally by the British Consulate General are subject to Terms and Conditions of Service according to local German employment law. The successful candidate will be subject to professional background check, security clearance and 6 months probationary period.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Start date is an indicative target start date.

Equal employment

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Europe DBT network and the British Consulate‑General in Munich, Germany are a rewarding and exciting place to work, offering:

• Scope for personal and professional development: Excellent networks and opportunities for support, including mentoring, coaching, job shadowing and secondments.
• Strong offer for learning and development, including dedicated L&D days.
• An equal, diverse and engaged workplace.
• Work‑life balance.
• Opportunities to actively engage in corporate activities and initiatives in the Germany Network, such as Greening the Network, Germany Women’s Network, the Social Mobility Group, the Germany People Committee.

Learning & Development

The British Consulate General has a strong ethos of Learning and Development, including our Learning and Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all Consulate General staff.

The Consulate General offers learning and development opportunities throughout the year and invites you to join committee led forums where you may have an interest and can help shape the organisations objectives.

The successful applicant will be encouraged to be actively involved in the corporate life of the Consulate General, contributing to the wider objectives of the British Government's Germany network and supporting the Consulate General positive working environment.

Important note

Please be advised that a valid work permit for Germany is required for non‑EU citizens. Unfortunately, applications without a valid work permit and sufficient German language skills may not be considered.