Coordinator for the DFG Research Training Group – Org-BOOST

The University Hospital Ulm with its employees (f/m/d) stands for a modern patient care with high quality, top research and medical teaching oriented towards the future as well as training in attractive professional fields. The prerequisites for this are qualified and committed employee.

Org-Boost Graduate School is seeking a highly motivated and organized Coordinator to support the smooth operation of the program. This position offers an exciting opportunity to work in a dynamic academic environment, assisting in the coordination of research projects, academic events, and day-to-day operations of the graduate school.

As a Coordinator, you will work closely with faculty members, doctoral candidates, and administrative staff, ensuring the effective execution of the Graduate School’s initiatives and contributing to the overall development and success of the program. You will play a key role in managing communication, organizing events, and providing administrative support to the team.

Job Description

The Org-Boost Graduate School is seeking a highly organized and detail-oriented Coordinator to join our team on a fixed-term contract (5 years). The role focuses on financial and personnel administration, as well as organizing academic events such as meetings, seminars, and workshops. The Coordinator will play a vital role in supporting the graduate school’s activities, ensuring effective financial management, smooth personnel processes, and the successful execution of academic events.

As a Coordinator, you will work closely with faculty, doctoral candidates, and staff to facilitate the operational success of the graduate school, overseeing budget management, human resources processes, and event coordination. You will contribute significantly to the daily running of the school and the development of its research initiatives.

Applicant Profile & Requirements

• Educational Background: A completed university degree (Master’s degree)
• Experience:
  • At least 2 years of relevant professional experience in financial management, personnel administration and event coordination
  • Experience in an academic or research environment
  • Familiarity with public sector regulations in finance and personnel management
• Skills:
  • Strong organizational and time-management abilities, with experience in managing budgets and coordinating events.
  • Experience in handling HR tasks, including contract management and personnel administration.
  • Proficiency in financial and administrative software (e.g., MS Excel, SAP).
  • Excellent written and verbal communication skills in German and English
• Personal Qualities:
  • High attention to detail and the ability to manage multiple tasks simultaneously.
  • Strong interpersonal skills and the ability to collaborate with diverse teams.
  • Proactive, self-motivated, and solution-oriented approach to tasks.

Employment takes place through the administration department of the University Medical Center Ulm, which acts in the aim and on behalf of the Federal State of Baden-Württemberg. Handicapped people with equal qualifications will be employed preferentially. The University Medical Center Ulm aims to increase the proportion of women and therefore encourages qualified female to submit their application.