Document Controller / HR Assistant (Romanian Speaker)- Data Centre Project

Glent Group, a dynamic CSA specialist in Groundworks, Concrete Works, Underground Services, Structural Alterations, and External Works, is headquartered in London and operates across Europe. We are seeking a skilled Document Controller / HR Assistant to join our team in Frankfurt, Germany , supporting the delivery of large-scale hyperscale data centre construction projects.

The ideal candidate will have experience in document control within the construction or data centre industry and a strong understanding of managing complex project documentation within fast-paced, mission-critical environments.

Working within the project team and reporting to the Project Management team, you will play a key role in ensuring the accurate management, control, and distribution of project documentation across our major data centre construction projects.

Document Management

• Maintain and manage all project documentation in accordance with company procedures and client requirements for hyperscale data centre projects.
• Ensure accurate filing, tracking, and archiving of technical documentation, drawings, reports, and project correspondence.
• Maintain document registers and ensure documents are updated, issued, and stored correctly.
• Control the numbering, filing, sorting, and retrieval of electronically stored and hard-copy documentation.
• Ensure the latest revisions of drawings, specifications, and technical submissions are distributed to the relevant project teams.
• Support the project team with the management and submission of technical documentation, drawings, RFIs, method statements, and safety documentation required for data centre construction projects.
• Distribute project documentation to engineers, supervisors, subcontractors, consultants, and client representatives.
• Monitor and track document revisions and ensure the latest versions are always available to site teams.
• Assist with document submissions to clients and consultants in line with strict project deadlines typical for data centre programmes.

HR and Payroll Coordination

• Work closely with the HR and Payroll teams to ensure workforce documentation is maintained accurately for employees working on the project.
• Assist with maintaining records related to site personnel, onboarding documentation, and workforce compliance.
• Support the coordination of documentation required for payroll reporting and workforce tracking across the project.

Systems & Reporting

• Maintain document control systems and ensure accurate data entry within project systems.
• Generate reports on document status, submissions, and outstanding documentation.
• Ensure document control procedures are followed across all project teams and subcontractors.

General

• Liaise with project managers, engineers, subcontractors, consultants, and internal departments to ensure timely document submissions and information flow.
• Provide administrative and coordination support to the project team when required.
• Ensure confidentiality and proper handling of sensitive project and workforce information.

Qualifications

Degree or diploma in Business Administration, Construction Management, Engineering Administration, or a related field (preferred but not essential).

Experience

1–3 years of experience in document control, ideally within construction, infrastructure, or data centre projects.

Skills

• Organisational & Administrative Skills: Ability to manage large volumes of documentation with accuracy and efficiency.
• Communication Skills: Strong written and verbal communication skills when working with project teams and stakeholders.
• IT & Systems Proficiency: Skilled in Microsoft Office (Excel, Word, Outlook) and document management systems.
• Attention to Detail: Strong focus on accuracy and compliance with document control procedures.
• Time Management & Prioritisation: Ability to meet deadlines in a fast-paced construction environment.
• Team Collaboration: Comfortable working with multidisciplinary teams across engineering, construction, HR, and payroll functions.
• Multicultural Awareness & Adaptability: Ability to work within international project teams across multiple European jurisdictions.

If you meet these requirements and are looking for an opportunity to work on major hyperscale data centre projects in Frankfurt, we encourage you to apply.

Glent Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.