Executive assistant (50%-100%) (m/f/d)

Stellenbeschreibung:

Executive assistant (50%-100%) (m/f/d) at ng-voice

Committed to building the next generation of 100% software-based mobile networks, ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.

Overview

We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.

Responsibilities

Manage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlines
Act as the point of contact among executives, employees, clients and other external partners
Independently manage different workstreams and help to solve complex problems to support the management team
Communicate with internal and external teams on deadlines and project progress
Prepare client presentations and internal board meetings (e.g. compile briefing material)
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
Filing and retrieving corporate records, documents, and reports
Work closely with Office Management to manage and oversee duties at both office locations and provide general administrative support
Opening, sorting, and distributing incoming faxes, emails, and other correspondence

Requirements

Excellent organizational, interpersonal, communication, and team skills
Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
High level of energy and motivation; ability to perform well in a highly dynamic environment and adapt quickly to changing priorities
Ability to take ownership of processes and projects
Experience in an administrative role supporting senior management
Familiar with using various software, including word processing, spreadsheets, databases, and presentation software
Discretion and confidentiality
Professional level verbal and written communication skills
Fluent in German and English (C1-C2); other languages are a plus

Nice to have

Experience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom

Culture and benefits

Work-Life-Balance is a priority: Flexible working that suits you - hybrid remote culture
Commitment to building a diverse team
Culture of a fast-growing start-up with the maturity of an enterprise company
Experience and knowledge valued over formal degrees
Entrepreneurial culture and flat hierarchies
Mobility, fitness, language class, and wellness benefits (for full-time employees)
Home office budget (for full-time employees)