Executive Assistant / Assistenz der Geschäftsführung (m/w/d) Karlsruhe

At Alpine Eagle, we are a team of specialists with backgrounds in defence, aerospace engineering and machine learning, building innovative counter-UAV technology.

We offer a work environment that is inclusive and open, with a flat hierarchy, and a purpose-driven team. We want to reinforce a culture where great ideas can flourish, and great people collaborate.

As Assistant to our CEO, Jan-Hendrik Boelens, you’ll be a key part of the inner workings of our company. You’ll help ensure that the CEO’s time and energy are focused where they matter most, while keeping his day-to-day operations organized, efficient, and running like clockwork.

How you will make an impact:

• Meetings & E-Mails: Coordinate and manage appointments, book meeting rooms, prepare agendas and materials in advance, and ensure the CEO’s inbox is well organized by prefiltering emails, prioritizing important messages, and maintaining a clear overview for efficient decision making.
• Travel Management: Organize all aspects of travel - flights, accommodation, transfers and detailed itineraries.
• Admin Support: Take care of general administrative tasks including document management, correspondence and report preparation.
• Ad hoc support: Be the go-to person for a variety of tasks that support the CEO and team in their daily work.

What you need to be successful:

• Experience as an executive assistant, ideally in a fast-paced, international environment.
• Strong organizational skills with a love for detail and structure.
• Proactive, reliable, and able to handle sensitive information with discretion.
• Fluent in German and English.

At Alpine Eagle, we are committed to diversity and equal opportunity. We welcome applications from all individuals regardless of ethnic origin, gender, religion, disability, age, or sexual identity.