Executive Assistant* - CTO Office

Aris, the Process Intelligence leader, helps organizations turn their processes into value. By managing the entire process lifecycle with a single, integrated suite, Aris enables companies to define, analyze, simulate, optimize and control their processes.

Aris is consistently recognized by Gartner and Forrester as a leader in Process Intelligence and Process Mining and is trusted by thousands of businesses across finance, healthcare, manufacturing, retail and others to improve and reinvent their business.

For more information, visit and follow ARIS on LinkedIn.

Be you, join us.

We are looking for an Executive Assistant* to join our ARIS headquarters in Saarbrücken, who will provide high-level administrative support to our CTO, as well as offer coordination and operational support to the broader CTO organization. This role involves handling complex, confidential, and sensitive tasks while ensuring effective collaboration across functions.

Essential functions:

• Manage the CTO’s schedule, including meetings, appointments, and travel arrangements.
• Provide administrative and coordination support to additional functions within the CTO organization in Saarbrücken, ensuring alignment and smooth operations.
• Prepare, review, and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and events, including agendas, minutes, and follow‑ups.
• Serve as a primary point of contact for internal and external communications related to the CTO office.
• Maintain organized filing systems for both electronic and paper documents.
• Conduct research, compile data, and prepare reports to support decision‑making.
• Arrange travel plans, itineraries, and accommodations.
• Prepare and process accurate, timely expense reports.
• Handle sensitive and confidential information with discretion.
• Ensure the CTO and supported teams are well‑prepared for meetings and engagements.

Minimum requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Minimum of 5 years of experience in an executive support role.
• Experience supporting multiple stakeholders or functions is a strong advantage.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• High level of professionalism, integrity, and discretion.
• Excellent interpersonal skills and ability to work effectively with all levels of management and staff.
• Fluency in German and English is required.

INTERESTED?

We look forward to receiving your complete application documents. Your application should include a CV in tabular form and your training and work references.

Your contact:

Ravnoor Kaur, Senior Talent Acquisition Partner

• f/m/d - Diversity matters!

At SAG Aris GmbH we are committed to providing an environment of mutual respect and fairness where equal employment opportunities are available to all applicants and employees without regard to race, colour, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, and any other characteristic protected by applicable law.

We believe that diversity, equity, and inclusion is critical to our success as a global company, and we seek to recruit, compensate, develop, promote, and retain the most talented people from a diverse candidate pool.

To all recruitment agencies: SAG Aris GmbH does not entertain unsolicited CVs without prior approval from SAG Aris GmbH’s Talent Acquisition Team. Kindly refrain from sending CVs to our job’s alias, SAG Aris GmbH employees, or any other organizational location without explicit consent. SAG Aris GmbH assumes no responsibility for any fees associated with unsolicited CVs.