Financial Operations - Executive Assistant (M/F)

POSTE

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : Financial Operations - Executive Assistant (M / F)

Job Description

The (Senior) Executive Assistant will provide executive assistance to Director of International Partners Department (IP) and interact with an exceptionally diverse range of counterparts at senior levels, playing a pivotal role in supporting the good functioning and success of the Department.

Operating Network

Senior) Executive Assistant will report to the Director of IP Department and will work in close cooperation with the Heads of Division. He / she will also communicate with the offices of MC members, other Directorates and external contacts

Accountabilities

• Assist the Department Head in all administrative tasks : screen and distribute incoming documents, correspondence and e-mails, prepare responses and / or ensure appropriate follow -up,
• Distribute and circulate information within the Department in order to assist the Department Head in the performance of his duties and keep Departmental staff informed.
• Be responsible for scheduling of meetings and appointments on behalf of the Department Head. Monitor follow-up of management decisions. Interface with internal and external contacts.
• Draft / finalise correspondence, meeting notes and other communications.
• Prepare documents requiring Director's approval and / or signature; monitor that deadlines are met and internal procedures are followed, liaise with other internal services and MC members.
• Review for quality of presentation reports, correspondence and communications coming from the Department.
• Coordinate with the secretariat teams of the Department and contribute to maintaining a good team spirit within these teams.
• Provide guidance to Department staff on administrative / operational procedures; identify improvements and developments of existing methods and processes; organise and update the Director's filing system both electronic and paper.
• Follow up on approval processes for the Department and extract from Serapis reports on delivery on business objectives and others.
• Contribute to the preparation of the Department's budget and to its follow-up in coordination with the Budget Officer.

PROFIL

Qualifications

• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration etc) or secondary level education with equally qualified experience in a relevant field
• Minimum 5 years of relevant professional experience * In-depth knowledge and application of the Bank's administrative and operational policies and procedures, including those on privacy and confidentiality
• Excellent knowledge of the Bank's standard computer tools, particularly Serapis, GED, Business Objects and MS Office Tools (Word, Excel, Powerpoint)
• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other EU languages would be an advantage

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 4300EUR and 5100EUR gross per month, depending on experience.

Financial Operations Executive Assistant MF • Konz, DE