Fleet & Facility Coordinator (f/m/div)

Company Profile Fujifilm plays a vital role in Europe, operating through a network of over 50 group companies and branches, with a dedicated and passionate workforce of more than 7,000 individuals contributing to R&D, manufacturing, sales, and services. At the heart of our strategic operations lies FUJIFILM Europe GmbH in Ratingen, Germany, serving as our headquarters, overseeing activities across the entire EMEA region. Guided by our Group Purpose, "Giving Our World More Smiles," we are passionately driving innovation and revolutionizing our business in diverse industries across Europe. These include medical technology, biopharmaceuticals, electronic materials, industrial products, chemicals, graphic systems, optical devices, data storage, and all realms of photography. By embodying our Group Purpose, we strive to create products and services that not only bring joy and fulfillment to our customers but also enhance the well-being of our planet and society at large. To learn more about our impactful initiatives and the positive changes we are making, please visit fujifilm.com. For our General Affairs team located in Ratingen we are looking for a

Fleet & Facility Coordinator (f/m/div)

About The Role

As a member of our General Affairs team, you will handle all operative tasks in the area of fleet and facility management.

Responsibilities

• Planning of availability of the vehicles.
• Verification and optimization of costs.
• Preparation and updating the car policy.
• Active support in the further development of the fleet strategy (implementation of electric vehicles, market analysis of potential vehicles for CarSelector).
• TCO calculation of future CarSelector incl. definition of BIC-Model.
• Responsible for vehicle calculation, own contribution for driver, as well as user advice and support.
• Ordering of the vehicles and e.g. accessories.
• Coordination of car repairs.
• Keeping control about the damage reports.
• Claims settlement with insurance company.
• Verification of invoices, cost control of car insurances and steering of the internal cost distribution.
• Traffic violation ticket management.
• Control of all driving licenses.
• Administration and documentation of cars, costs, drivers etc. within SAP.
• Professional handover and instruction of the vehicles.
• Management & Negotiation of leasing contracts and close cooperation with the leasing companies.
• Management of various insurance policies (accident insurance, international travel health insurance, passenger accident insurance, motor vehicle legal protection).
• Contact to landlord and internal stakeholders.
• Coordination of external service provider personnel (janitors, cleaning, reception).
• Dealing with repair measures in the building.

Qualifications

• Commercial or technical apprenticeship or study.
• 5-6 years of professional experience within fleet management. Additional qualification as a fleet manager or fleet coordinator is desirable.
• Confident handling of the MS-Office package, especially Excel; SAP knowledge is desirable.
• Good communication skills.
• Written and conversational fluency in German and English is required.
• Analytical mindset with attention to detail and problem-solving skills.
• Ability to work independently and as part of a cross-functional team.

What do we offer?

We offer an exciting and challenging role within a highly international environment, combined with an attractive compensation package and excellent opportunities for personal and professional growth in a global and innovative company. Additionally, we provide flexible working arrangements.

Additional Information

If you are interested to join our team, please submit your resume and a cover letter detailing your relevant experience and qualifications (including copies of certificates, references, earliest start date and salary expectation).