Foreign Language Secretary

At the IPP site in Garching, we are conducting research on the large-scale experiment ASDEX Upgrade. This is a fusion plant of the world-famous tokamak type.Foreign Language Secretary (m/f/div)in Full- or Part-time (min. 24 hrs/week)ResponsibilitiesGeneral secretarial dutiesPreparation and monitoring of purchase requisitions, monitoring the advertising material archive, and reordering if necessaryDistribution of information materials, e.g., to consortium members and EUROfusion scholarship holdersCentral contact person for the external experts, PMU and the Max Planck Institute for Plasma Physics (IPP) (managing all stages of the process, from first contact with the expert until payment)Monitoring of the reporting for Education and Training (annual and interim reports)Collaboration with IPP and use of IPP services/tools (e.g. eProcurement, xSuite, DI application)QualificationsAdministrative expertise: proven experience in managing calendars, scheduling meetings, and organizing domestic and international travelAbility to accurately translate a variety of documents and interpret conversations during meetingsExceptional verbal and written communication skills in both English and GermanKnowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office softwareOrganizational skills: excellent organizational abilities, with a strong focus on attention to detail and time managementA flexible and adaptable approach to work, capable of handling a demanding workload and a variety of different tasks OfferThe salary is based on the assignment of tasks and qualifications and goes up to salary grade8 according to the German public sector tariff (TVöD Bund), subsidies for capital-forming benefits and annual bonus paymentsYou will be part of one of the largest scientific and technical projects in GermanyFlexible working time modelsRemote working is possible in some cases (depending on operational requirements)30days of vacation (based on a 5-day week) and additional days off, e.g. at Christmas and New Year's EveCompany pension plan for the public sector (VBL supplementary pension)Subsidies for job tickets (e.g. Deutschlandticket)Canteen with a varied menuFree parking at the institute premises and direct connection to public transportFurther training opportunities for professional development, skills trainings and the Max Planck Society's online training academyCompany health management for health care and preventionVarious sports activities, groups and coursesSocial counseling for support in difficult life and work situationsFamily service for all questions relating to work-life balanceDiscounted vacation apartments in Germany and abroadAdditional informationThe contract is limited to 2 years or at the longest until the end of the Horizon Europe framework period (31December 2027).We value a fair, diverse and inclusive work environment. We welcome applications from all individuals, regardless of their sexual orientation or their social, ethical or religious background. We aim to increase the representation of women in areas where they are underrepresented and encourage them to apply. We also support the hiring of people with disabilities and invite them to apply.You can find information about the data protection and the handling of your personal data here:Privacy Statement.Will we meet soon at the IPP?We look forward to receiving your online application by Do you have any questions? I am pleased to be at your disposal.Kerstin WeinbergerHR | Recruitercareers- Planck Institute for Plasma PhysicsBoltzmannstraße