Front of House / Administrative Assistant (m/f/d)

Job Description

At Boeing Hamburg we innovate and collaborate to make the world a better place. We’re committed to fostering an environment that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Be part of Boeing’s Hamburg office and help create a warm, professional first impression for visitors, colleagues and partners. We’re looking for a friendly, organized and proactive Front of House / Administrative Assistant to keep our reception and office running smoothly and professionally.

This is a full-time, on-site role that blends guest relations, hands-on administrative support and event coordination — a great opportunity to grow your skills in a global company.

Why you’ll love this role

• Be the face of Boeing in Hamburg: welcome guests and play a key role in daily operations.
• Work in a collaborative, international environment where English is the main working language.
• Gain exposure to cross-functional teams and a variety of operational activities — ideal for someone who enjoys variety and hands-on responsibility.
• Clear, structured responsibilities with opportunity to expand your skillset and take on project work.

Position responsibilities

• Provide professional reception and guest services: greet visitors, manage access and ensure the lobby is welcoming and polished.
• Handle phones, emails and postal/shipping enquiries with timely, courteous routing and follow-up.
• Schedule and manage conference rooms and shared workspaces.
• Support preparation and on-site coordination of meetings, conferences and guest events (internal and external).
• Coordinate vendors and service providers for events, office maintenance and logistics.
• Manage office supplies and inventory (ordering, receiving, storing and distribution for stationery, kitchen and printer supplies).
• Maintain information in electronic systems, assist with simple data collection and reporting.
• Assist with employee onboarding/offboarding tasks.
• Identify and report safety hazards, near misses and incidents.
• Perform other administrative duties and support project tasks as required.

What we offer you

• Vacation: Embrace work-life balance with 32 vacation days — because you deserve time to recharge
• Personal Time Off: Benefit from 2 paid days for emergencies, 2 for your wedding, 1 for moving, and 3 for bereavement — because life happens!
• Meal & Transportation Budgets: A monthly meal allowance of 115€ and a 50€ monthly transport credit to help with commuting or local travel costs.
• Pension Plan: Build a secure future with our robust pension plan, featuring 13 monthly payments and flexible contribution options.
• Life & Disability Insurance: 2x your annual salary in life insurance and 1x for total occupational disability.
• Sick Leave Salary Gap Insurance: Income protection during sick leave, covering the gap between social security pay and your salary.
• Global Travel Coverage & International SOS Assistance: Global insurance for all business trips, ensuring your safety wherever you go.
• Medical Benefits Abroad: Stay protected in medical emergencies, no matter where your business takes you.
• Career Advancement Opportunities: Enhance your skills and advance your career through our Learning Together Program, which supports degrees, MBAs, and certifications.
• Comprehensive Wellness Support: Access our Employee Assistance & Well-Being programs for a healthier, happier you.

For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.

Basic Qualifications (What we’re looking for)

• Excellent written and verbal communication in German and English (English is the primary working language).
• Strong Microsoft Office skills (Word, Excel, PowerPoint) and experience with SharePoint.
• Professional presence and a customer-service mindset — confident representing the company as the first point of contact.
• Able to work independently and as part of cross-functional teams.
• Strong organization and time-management skills; able to prioritize under pressure.
• Positive attitude, attention to detail and a team-player mentality.
• Flexible and responsive to urgent operational needs.

Preferred Qualifications (Nice to have)

• Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).
• Experience in hospitality, travel, facility services or a multinational corporate setting.

Practical details

• Location: Hamburg — full time, 100% office-based.
• A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.
• Candidates must live in the Hamburg area or be willing to relocate at their own expense. Relocation assistance is not provided.
• Employer will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.
• Compensation and benefits are set locally (not on Boeing U.S. payroll).

How to apply

• Send a brief cover letter and your CV highlighting relevant experience and availability.
• Please include your current work authorization status and whether you’re located in the Hamburg area.

Join us and help shape a welcoming and professional environment at Boeing Hamburg — we look forward to hearing from you!

Applications for this position will be accepted until Feb. 12, 2026

Export Control & Visuals

This is not an Export Control position. Relocation assistance is not a negotiable benefit for this position. Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (Germany)

Equal Opportunity Employer

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries and are proud members of the Valuable 500. Applicants are encouraged to share accommodations required during the recruitment process. Accommodations may include accessible interview locations and flexible interview formats.