Head of Event Planning (m/f/d)

Location:

Berlin-based Mode:

Full-time Employment Start:

As soon as possible

About Us Battle Royal Studios is a boutique creative agency, renowned for delivering innovative and immersive live experiences worldwide. From high-profile brand activations to complex international productions, we operate at the intersection of creativity, strategy, and flawless execution. Our work spans large-scale live events, experiential formats, and cultural productions across global markets.

The

Head of Event Planning

is responsible for leading the

planning layer

of BRS projects at a program level.

This role ensures that creative concepts are translated into

feasible, well-structured, and budget-aware event plans , and that Project Leads and Project Managers are enabled to plan consistently, realistically, and at scale.

The Head of Event Planning focus is on setting up of projects, project leadership teams and oversight. Working closely with the Heads of Client services, Creative services and Production teams to ensure seamless communication from between planning and execution teams.

Your profile Key Responsibilities Event & Experience Planning

Work

closely with Creative Producer and Client Services teams

to ensure concepts are planned realistically, matching clients’ expectations and project scope

Lead

feasibility checks

across scope, complexity, timing, and

budget

Oversee the planning from

top-line estimates

into increasingly detailed budget structures as projects progress

Prepare a

clear, complete planning package

for handover to Production

Budget & Feasibility Focus

Ensure early budget awareness in planning (before production lock)

Challenge ideas constructively where scope, budget, or complexity are misaligned

Balance ambition with feasibility - without compromising experience quality

Partner with the Head of Production on feasibility decisions and risk awareness

Lead and develop an expert team of

Project Leads and Project Managers

across all of BRS service offerings: events, spatial design, digital storytelling, communications

Provide leadership at program level, not just individual projects

Coach Project Leads and PMs in:

BRS planning approach and processes

Critical thinking: Feasibility checks, budget understanding, crisis management

Cross-functional coordination between key teams

Act as escalation point for planning-related challenges

Build scalable planning standards, templates, and ensure the BRS ways of working

Cross-Functional Collaboration

Act as the

primary planning counterpart

to the Head of Production

Ensure clean handovers from planning into production

Align continuously with Client Services and Creative teams

Contribute to improving planning processes during a phase of company growth and scale

Skills & Experiences

8+ years of experience in event / experience planning for complex brand activations or live formats

Strong Excel-based budgeting skills, from top-line estimates with limited info to detailed project budget planning

Proven ability to translate creative concepts into feasible, well-structured event plans

Team leading experience

Confident cross-functional collaborator

Comfortable operating at program level position in a growing organisation with evolving processes

Why us? What We Offer

A senior leadership role shaping the planning backbone of complex international live projects

Close collaboration with experienced creative, production, and client service leadership

The opportunity to define standards, structures, and ways of working across the agency

A supportive, professional, no-ego culture that values clarity, responsibility, and collaboration

A Berlin-based setup with flexibility and trust in how work gets done

Want to Work With Us? If you are passionate about turning creative ambition into structured, feasible, and high-quality event plans, we would love to hear from you.

Please send your application to



As

one PDF file

Subject line: Head of Event / (Your Last Name)

Include:

Your earliest possible start date

Salary expectations

Join us in shaping the planning excellence behind extraordinary live experiences.

Battle Royal Studios is a boutique creative agency, renowned for delivering innovative and immersive experiences that captivate audiences worldwide. From high-profile brand activations to grand cultural events, we craft unique concepts that blend creativity, strategy, and cutting-edge technology. Discover more about our projects and philosophy at