Office Administrator (50%)

Your Areas Of Impact

• Office Administration & Operations
• General Operations: Oversee day-to-day office logistics, including managing office supplies, equipment, and facility maintenance.
• Vendor Management: Maintain general office files, including vendor contracts and service provider relationships.
• Culture & Events: Organize company events and team-building activities; plan and implement initiatives that promote a positive and vibrant work environment.
• First Impression: Act as the face of the office, ensuring a professional atmosphere for employees and guests.
• Occupational Health & Safety (Arbeitssicherheit)
• Safety Officer (SiBe): Act as the designated Safety Officer, ensuring all legal mandates are met and documented (including regular SiBe training updates).
• Workplace Improvements: Implement physical office changes as required by the ASA (Arbeitsschutzausschuss).
• Training & Drills: Create and deliver a custom ADH safety training module for all staff.
• Conduct annual fire drills (Feueralarmübung) and perform safety briefings for new employees throughout the year.
• Ensure all training evidence and documentation are kept up to date for legal audits.
• Certification Management: First Aiders, Fire Safety Assistants, Safety Officer: Ensure certifications are renewed according to regulation.

Your Profile

• Education: High School diploma (Abitur) and relevant university degree or vocational training.
• Experience: 2 or more years of experience in office administration, executive assistance, or a related role.
• Safety Expertise: Prior experience as a Sicherheitsbeauftragte/r or a strong interest in becoming the expert for occupational health and safety (we support your certification).
• Mindset: Highly organized, proactive, and "hands‑on." You see what needs to be done—from a broken coffee machine to a blocked fire exit—and you fix it.
• Diligence: High attention to detail, especially regarding the documentation and evidence required by German safety laws.
• Tech Stack: Proficient in Microsoft Office (Word, PowerPoint and Excel).
• Languages: Excellent written and oral communication skills in English and German (German is critical for dealing with local authorities and safety regulations).

Our Benefits

• The Best of Both Worlds: Enjoy Allianz Group benefits while working in a start‑up culture with flat hierarchies and fast decision‑making.
• Real Impact: Your work has direct business impact, and you will see the results of your initiatives live in markets across the globe.
• Flexibility: Balance your work and other commitments with flexible working hours and the chance to regularly work from home.
• Team Environment: Work in a fun, diverse and international team of highly motivated colleagues who support each other and celebrate successes together.

We are located in Munich‑Riem (Willy‑Brandt‑Platz 3; Messestadt West U2).

We are looking forward for your application!

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