Office Administrator (all genders)

Location: Paderborn and surrounding area

Contract: Fixed-term (18 months)

Join Our Team

Are you an organized, reliable, and hands‑on professional who enjoys keeping things running smoothly—even when multiple topics require your attention at the same time? Then we look forward to meeting you.

Your New Responsibilities

• Overall administrative and organizational responsibility for the office
• First point of contact for guests, suppliers, service providers, and employees (including visitor registration and check‑in/out)
• Handling incoming and outgoing mail as well as processing incoming invoices
• Receiving, distributing, and organizing shipments, including arranging pickups and deliveries
• Ordering, managing, and maintaining office supplies and employee‑related goods
• Updating and maintaining supplier contracts as well as maintenance and inspection records
• Procurement and purchasing activities: generating purchase orders (internal ordering process) and managing invoice review, booking, and cost monitoring
• Health & Safety responsibilities: Participation in occupational health and safety committee meetings

Your Qualifications

• Completed commercial training, a degree, or comparable professional experience
• Initial work experience in office administration, assistance, or secretarial roles
• Strong organizational skills, reliability, and a high standard of quality
• Strong interpersonal skills and a service‑oriented mindset, allowing you to interact confidently and respectfully with different personalities and situations
• Hands‑on mentality with the motivation to drive topics independently and, when required, contribute conceptually
• Very good German and good English language skills, both written and spoken

Skills & Expertise

• Solid computer skills with strong proficiency in Microsoft Office applications (Outlook, Excel, Word, Teams)
• Nice to have: experience with Concur and/or SAP
• Ideally, awareness of health and safety topics such as legionella prevention, fire protection, and first‑aid knowledge

What We Offer

• 30 days of annual leave plus up to 30 days of workation per year
• On‑the‑job training and comprehensive learning and development opportunities
• JobRad leasing — rethinking mobility
• Occupational pension scheme and attractive discounts through corporate benefits
• Health & wellbeing offerings: access to thousands of fitness studios as well as wellness and mental well‑being app
• Subsidy for the Germany Ticket (Deutschlandticket) for convenient and affordable travel