Office and Project Administrator

Stellenbeschreibung:

Overview

Eurescom, a leading telecommunications research project and program management company, is looking to add an experienced administrator to our team. The work involves general administration activities related to the running of the company and project specific administration tasks related to overseeing the ongoing research projects.

The Person

We need a flexible team worker who can proactively work with the company management and the project leaders to ensure organisational aspects are done correctly and in time, and that necessary reporting is assembled and available when the reports are needed. Opportunities to help the project present the results in publications and at international events may also arise. This means good inter-personal skills as well as an organised approach, paying attention to the details, are needed.

Qualifications

Good verbal and written skills in English are essential as the working language is English.
A good knowledge of German is also an advantage for the company related tasks.
Proficient with MS Office applications: Word, Excel and Outlook.
Knowledge of WordPress for editing web pages would be very useful.
Some knowledge in content design tools such as Canva would be a plus.

Specific Tasks

Assisting in project administration and controlling
Assembling reports, project proposals etc. with the project managers
Organisation of meetings and events – both in-house and abroad
Assisting Travel management, invoicing, accounting as appropriate
General office support tasks (handling the telephone, ordering office material, scheduling online meetings, on-site meeting support, etc.)

The Position

The work is a full-time role based in the Eurescom Office in Heidelberg. Some short-term foreign travel can be expected as part of the project support work.

Eurescom Profile

Eurescom is an equal opportunity company and we seek people who are capable of taking responsibility for their own work and can ensure that the results are delivered on time with the required quality. This means having an ability to prioritize and organize both your own tasks and project activities. As Eurescom is a small company, we need people who can adapt to new challenges and are willing to learn new skills.