Office Management Assistant - Personnel administration & support (m/f/d)

Your Tasks

• Independent financial administration and ongoing monitoring of professorship budgets as well as third-party funded research projects
• Comprehensive office and administrative management, including
  • written correspondence in English and German
  • appointment coordination and scheduling
  • organisation of business travel and preparation of travel expense claims
  • co-organisation of academic events
  • room and resource management
  • internal and external communication
• Maintenance and administration of data in university systems (e.g. Campus Management System (Campo), Learning Management and E-Learning Platform (StudOn), University Information System (Course and Directory Management System) (UnivIS), Current Research Information System (CRIS) and upkeep of the professorship’s website)
• Personnel administration, including support in staff-related processes

Your Profile

• Completed vocational training as an Administrative Assistant, Office Management Assistant or a comparable qualification, ideally with initial relevant professional experience
• Sound general knowledge in finance, accounting, controlling and project management
• Basic knowledge of personnel administration processes
• Solid understanding of office management, organisation and administrative workflows
• Experience with FAU IT systems (e.g. Higher Education Information System – Financial and Student Administration (HIS-FSV), Campus Management System (campo), Learning Management and E-Learning Platform (StudOn), Document Management System (d3.One), Bavarian Research Management System (BayRMS) is desirable
• Experience in the administration and controlling of third-party funded research projects in a university or research environment is an advantage
• Confident command of MS-Office applications (Word, Excel, PowerPoint)
• Very good German and English language skills (at least C1 level)
• Openness to interdisciplinary and team-oriented collaboration
• Confident, friendly, and professional demeanour
• High level of initiative, reliability, and an independent working style
• Strong organisational, communication, and coordination skills
• Enjoyment of working with and supporting students

Benefits

• Regular promotion to the next level and increase in salary pursuant to the collective bargaining agreement for the public service of the German Länder (TV-L) or remuneration pursuant to the Bavarian Public Servants Remuneration Act (BayBesG) plus an additional annual bonus
• 30 days annual leave at five working days per week with additional free days on December 24 and 31
• Flexible working hours and models and the possibility to take time off in lieu
• Occupational pension scheme and asset accumulation savings scheme
• Family-friendly environment with childcare options, also during school holidays
• Working from home generally possible after training
• A wide range of training courses and opportunities for professional development
• Joint team activities
• Kollegiales Arbeitsumfeld mit sehr gutem Betriebsklima
• Payment: TV-L E 8