Office Manager & HR Administrator (f/m/d)

Office Manager & HR Administrator (f/m/d)

Department: HR

Employment Type: Full Time

Location: Berlin

Reporting To: GM Germany

Description

About us:

Upway is a fast growing startup building the largest marketplace for refurbished e-bikes globally. We have refurbished over 50,000 e-bikes in just three years and are growing fast! Upway's mission is to make e-mobility accessible to a wide range of people. Our goal is to build the largest and highest quality e-bike range by sourcing and reconditioning the best e-bikes.

Germany has become our largest market, and to support our UpCenter in Berlin and our newly launched UpCenter in Dusseldorf, we are looking for organizational talent in the area of Office Management and HR Administration as soon as possible.

Your Mission

Administrative & HR Support

• Lead the onboarding and offboarding experience for new and departing employees — making sure every transition is seamless.
• Support HR topics such as employment contracts and personnel administration.
• Prepare our monthly payroll together with our accountant — managing working hours, absences, and reports with accuracy and care.
• Act as the go-to person for all administrative and HR-related questions.
• Collaborate with our accountant to ensure invoices and financial documents are processed correctly and on time.

Team Building & Culture

• Bring people together by organizing regular team events and initiatives that make work more meaningful and fun.
• Contribute to a positive, people-first culture where collaboration and appreciation thrive.

What We’re Looking For

• 2+ years of experience in office management and/or administrative support
• Strong organizational and time management skills: You should be able to work independently and on multiple projects simultaneously
• Positive attitude: You are a team player with a solution-oriented approach
• Hands‑on mentality: You are proactive in taking responsibility for a variety of tasks
• Attention to detail
• Proficient (native or equivalent) communication skills in German, very good English (written and spoken)
• You have a passion for creating a fantastic working environment!

Why Join Us

• At Upway, we strive to attract and retain top talents by offering a competitive compensation package that includes a generous stock option plan . Stock options give you the right to buy shares at a fixed price, so as Upway grows in value, so does your stake. It’s a long‑term opportunity to build wealth and purpose, side by side.
• You will benefit from a 15% discount on an e‑bike from our shop per year
• You will receive public transport support to make commuting simpler and more sustainable, as well as phone allowance + brand new Macbook to work awá
• You will operate in an environment where you can take as much responsibility as you are able to handle . This will present great learning and growth opportunities.
• You will work on a great product . Electric and sustainable mobility will be ever present in your day‑to‑day, and you’ll become an expert in these topics.
• You will enjoy exclusive offsites and team events to make time to connect and enjoy.

Ready to Ride?

• Apply now via our platform. Feel free to include links to past campaigns, growth results, or anything you're proud of. Don’t meet 100% of the criteria? That’s okay. If you're excited about the role and our mission, we’d still love to hear from you.

Diversity at Upway

• We believe diverse teams build better companies. We encourage applications from people of all backgrounds, identities, and experiences. If you see yourself in this role – even if you don’t meet every point – please reach out.

Let’s make e‑bikes the new normal. Join Upway.