Operational Systems Manager (f/m/d)

Job Description

We see the potential inside everything and everyone. Starting with you. Orbem uses AI to industrialize MRI, delivering non-invasive insight into everything from fruits to eggs to the human body. We are transforming what is becoming the world’s largest biological dataset into actionable intelligence to reduce waste, increase quality, and accelerate the shift toward a more sustainable and healthier future. Headquartered and founded in Munich, Germany, with an office now in Houston, Texas, our world‑class team is scaling inside‑out technology to transform how humanity sees and understands biological matter.

Operational Systems Manager (f/m/d)

• Starting date: As soon as possible
• Yearly Salary: €60,000 – €65,000 (fixed range, annual gross)
• Stock Options: €10,000 – €30,000
• Benefits: Up to €5,000 annually
• Work model: Full‑time, Hybrid (Munich, Germany)

Your Role

We need a builder. Someone who creates systems, not just manages them. You'll be the digital architect of our operations, building the single source of truth for installation projects and installed systems in the field by implementing Airtable as a central hub and connecting it to ERP, PLM, Jira, and other critical tools. You'll work closely with our Operational Excellence team to translate processes into digital reality, building systems people actually want to use. This is hands‑on work for someone who wants to build infrastructure that powers growth now, while keeping future scalability in mind.

Your Day‑to‑Day

• Own the central operational database in Airtable: schema, field types, data integrity, and interfaces.
• Connect tools (ERP, PLM, Jira) to the central hub with precise, reliable data mapping.
• Build automations that streamline workflows, confidently using JavaScript when native tools aren’t enough.
• Own the full lifecycle of systems you build: monitor, troubleshoot, fix bugs, and maintain reliability.
• Partner with the Business Intelligence team to ensure clean, structured data for reporting.
• Act as a key stakeholder in our GenAI roadmap, ensuring data structures are ready for agents and automation.
• Help non‑technical users adopt what you build through documentation, training and support.

Job Requirements

Fit to Our Values

• We own every challenge: we enjoy complexity and thrive under uncertainty.
• We strive for better: we seize any opportunity for growth and challenge the status quo, constantly learning and improving.
• We imagine new frontiers: we think beyond “doable” and “reasonable” and design a sustainable and healthy future together.

Experiences and Skills

• Builder DNA. You create and implement solutions yourself; if you have only managed established systems without building them, this isn’t the role.
• Proven experience translating business processes into system logic (Salesforce Admin, Implementation Consultant, or similar).
• Understand team problems before building, design with UX in mind, and deliver working solutions.
• Deep understanding of relational database design and data structuring for scalability.
• Expert proficiency in Airtable, low‑code tools, or CRM (Salesforce, HubSpot).
• Comfortable with iPaaS tools (Make, n8n, Zapier), APIs and Webhooks.
• Can use JavaScript for scripting and automation.
• Strong communicator who can define the “how” when others define the “what”.

What makes you stand out from other candidates

• Experience building complex, interconnected tool landscapes (ERP, CRM, PLM, Project Management, Field Service).
• Genuine interest in GenAI and its application to operational workflows.

What we offer

• International Environment: Join a team with 40+ nationalities across 5 continents, all driven by a shared purpose.
• Attractive Compensation Package:
  • Stock Options: Share in Orbem’s success.
  • Relocation Support: Seamless support for your move to Germany.
  • Learning & Development: €1,750 annual budget for personal growth.
  • Fitness Membership: Access to Urban Sports Club or Wellpass.
  • Childcare Reimbursement: Support for Kita/Kindergarten fees.
  • Deutschland Ticket: Full coverage of public transportation.
• Work–Life Integration:
  • Flexible Hours & Home Office: Work when and where it suits you.
  • WFH Perks: Get €185 to upgrade your home office plus a sleek external monitor on us!
  • 30 Days Paid Leave: Plenty of time to recharge.
  • Personal Leave: Flexibility for life’s important moments.
  • Work from Anywhere: Experience new cultures and environments for up to 60 days per year.

Make a Difference

Join an ambitious, fast‑growing team working on breakthrough technology. In our scale‑up environment, you’ll be free to lead your projects and make an impact. We provide a platform for you to explore, innovate, and define your vision for the future. At Orbem, we’re committed to helping you discover your strengths, and while we aim to teach you, we also want to learn from you.

Your team

As our Operational Systems Manager, you become part of our diverse and international team. Learn more about the team members, their work and challenges here: At Orbem, we’re committed to building a smart, diverse team, and we recognize that self‑doubt can prevent talented individuals from applying. If you feel you don’t meet every requirement, we’d love to hear from you anyway!