Personal Assistant

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Location: Düsseldorf, Germany

Overview

To provide proactive, professional, confidential PA and administration support to the Customer Account Lead (CAL) and Senior leader in VOIS Business Operations & Transformation. Build a strong network and act as a professional point of contact across Vodafone GER, VOIS and partners. In the dynamic, fast-paced VOIS environment, a flexible approach to diary management and other activities is required.

What You Will Do

• Diary Management: Efficiently manage and prioritize calendars, schedule meetings, appointments, and coordinate with internal and external stakeholders
• Correspondence Management: Manage emails and correspondence, respond where appropriate on their behalf and/or forward for input to relevant stakeholders; use judgment to determine whether meeting requests are accepted
• Travel Coordination and Expense Management: Coordinate travel arrangements for the Heads and manage travel expense reports, ensuring accurate documentation and compliance with company policies, itineraries and approvals
• Coordination of Meetings for team and customer events: Organize and coordinate meetings (virtual and in-person), prepare agendas, take notes, and follow up on action items
• Ad-hoc project support: Support in ad hoc projects and tasks to enhance departmental efficiency and drive a positive working culture

What Sets You Apart

• Proven experience in successfully supporting senior executives (10+ years) in dynamic, fast-paced and entrepreneurial settings
• Excellent organizational and time management skills; ability to prioritize tasks and manage multiple responsibilities
• Detail-oriented with a proactive, positive problem-solving approach; able to work independently and stay resilient under pressure
• Excellent verbal and written communication skills; fluent in German (C2) and English (C1/C2); advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Builds effective relationships and understands VOIS and Vodafone culture

Employment Details

• Job type: Full-time
• Seniority level: Not Applicable
• Location: Düsseldorf, Germany

This position can be full-time or part-time (at least 30 hours).

We value diversity and equal opportunities and welcome applications from people with disabilities.

We are filling this position at Vodafone Group Services GmbH in Düsseldorf.

For information on benefits and opportunities at Vodafone, see myHR.

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