Project Manager Office Coordinator (m/f/d)

Overview

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company's range of electric vertical take-off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting-edge software capabilities, like edge computing and real-time AI-powered data processing, Quantum Systems is building next-generation UAS for clients in defence, security, public sectors.

Responsibilities

• As a Project Management Office (PMO) Coordinator, you will be a key function within our Program Management, leading and delivering complex projects in the field of unmanned systems.
• You will work closely with stakeholders from the Production, Product, and Support departments to ensure successful project execution and customer satisfaction.
• Driving operational excellence and innovation at Quantum-Systems — your mission will make a powerful impact.
• Ensuring consistent PMO standards, templates, and methods
• Supporting reviews, lessons learned, and continuous improvement
• Maintaining and consolidating risk and quality measures from individual projects
• Supporting the evaluation, prioritization, and tracking of measures
• Creating and consolidating program and management reports
• Preparing status reports, KPIs, decision-making, and escalation templates
• Preparing and following up on committees, reviews, and workshops

Qualifications

• You have a degree in Project Management, Informatics, Business Administration, or Engineering
• You have at least 1 year of professional experience in project management
• You have practical experience in project management, ideally in unmanned systems, digitalization, or software/IT environments
• You are confident in using digital tools (e.g., Jira, Confluence, MS Project)
• You have strong organizational skills and a structured, proactive working style
• Your open, communicative, friendly, and professional manner makes it easy for you to be seen as an internal expert
• You are highly self-motivated and independently drive your area of responsibility forward
• Communication in English comes naturally to you

We offer / Benefits

• Company pension scheme: We support you so that you can already make provisions for later.
• Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.
• Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.
• Bike-Leasing: We support you in staying environmentally mobile and healthy.
• Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.
• Employee events: We not only want to grow together, but also celebrate our successes together.
• Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.
• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Pasing in Munich and brings you to our location, with return trips at the end of the workday.

Our Commitment

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.

Important note

Please be advised that a valid work permit for Germany is required for non-EU citizens. Unfortunately, applications without a valid work permit and sufficient German language skills may not be considered.

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