Project Manager, w/m/d (18-month FTC with option for extension)

Project Manager, w/m/d (18-month FTC with option for extension)

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in‑house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.

As a part of The Brandtech Group , we’re at the forefront of leveraging cutting‑edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision‑making, empowering our teams to produce innovative and impactful results.

Position: Project Manager, w/m/d (18-month FTC with option for extension)

Location: Heidelberg, Germany (Office presence expected at minimum 1 day per week)

A LITTLE BIT ABOUT THE ROLE AND TEAM:

Working in partnership with our client, the Project Manager leads creative and digital projects from concept to completion, providing the direction and control required to do this. The Project Manager is responsible for the investigation and translation of client briefs into a feasible, creative solution using their experience and knowledge of delivering cross‑platform projects and using smart operational processes and workflow management. You will be looking to understand our clients’ needs and to inspire the creative team to deliver brilliant work in the most effective way and with an outstanding service ethos. Building strong relationships with internal stakeholders and external clients, the Project Manager is the key communicator on the status, risks, and challenges of all the project deliverables, inclusive of budget and resource.

Reporting to the Account Director, the Project Manager works alongside a team of Project Managers and Creatives. This is a great opportunity to work within a team, creating impactful communications across Germany, Austria and Switzerland – developing design best practices for various brands.

WHAT YOU WILL BE DOING IN YOUR ROLE

• Work in true collaboration with the client and be responsible for a seamless successful project outcome
• Develop existing client relationships as part of the business pipeline
• Managing and documenting the triage process for new projects.
• Managing projects from beginning to end with clear communication on a regular basis on milestones, targets, goals and deadlines.
• Organisation of project meetings, communicating and driving actions.
• Attending and contributing to daily / weekly WIP meetings with the on‑site team.
• Acting as the lead contact for clients during projects.
• Continuously assessing working methods and processes and making recommendations for improvement.
• Reviewing project resources and providing an analysis on whether they meet the demands of the project.
• Ensuring key Service Level Agreements are met by all parties involved.
• Overseeing the project’s financial budget, notifying stakeholders of key cost implications, changes to budget, spending and cost changes.
• Working as part of a team to win new business.

WHAT SKILLS, EXPERIENCE WILL HELP YOU BE SUCCESSFUL :

• 5+ years’ experience of managing campaigns in a creative, production or social agency.
• Proficiency in English and German (C1) is required since we operate globally.
• Strong proven project management skills and experience.
• Experience creating and updating project plans and regular project status reports.
• Experience + knowledge of delivering cross‑platform projects e.g. digital display, websiteand video –in order to advise in triage of new briefs
• The ability to manage and filter workflow as well as organise and prioritise workloads to maximise productivity.
• Considered, assertive and influential; ability to lead, with the skills and aptitude to develop and motivate a team.
• Able to think on your feet and make decisions; someone who finds solutions rather than simply reports problems.
• Proactive and adaptable, able to effectively work under pressure.
• Experience with stakeholder management and stakeholder communication on projects.
• Experience in prioritizing and effectively managing multiple projects simultaneously.
• Highly adaptable to new procedures & systems, and ensuring that these systems are adhered to.
• Strong attention to detail and a passion to make sure quality control procedures are adhered to.
• Have a positive, can‑do outlook, willing to leverage past experience to provide the best solution for each project you own.
• Be unafraid to ask questions and have an innate ability to identify and manage project risk.
• Experience in multiple industry sectors, FMCG and Health is a nice to have.
• Please note it's a 18-month Contract with the option for extension.

OUR values shape everything we do:

Be Imaginative to push the boundaries of what’s possible.

Be always learningand listening to understand.

Be actively pro‑inclusive and anti‑racist across our community, clients and creations.

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

OLIVER has set ambitious environmental goals around sustainability, with science‑based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.